Arrival registered: The function is available on purchase order in status ‘Ordered'Confirmed' or 'ConfirmedReceived'. Purchase orders can be registered on arrival. This will give you an overview of arrived purchase orders on which no goods receipt has been made. Arrival-registered purchase orders can be filtered out in the filter 'Status’. Upon arrival registration, an e-mail will be sent to the person who ordered the order as well as to the person who stands as 'Our ref'. Arrival-registered orders are indicated by an [A] in the purchase order list.
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Status buttons to move the order forward or back in the workflow status, as well as goods receipt (and partially received) are in this screen.
Note when receiving goods, if you receive more than ordered, you will get an error message unless you enter the number received with a decimal place. As an example: If you have ordered 1 pc. and receives 2 pcs. the number must be entered as 2,0 to avoid error message.
Approved: The order can be set to ‘Approved’ status when all the purchase order lines/order have been invoice-controlled. Approved orders cannot be edited. Note: In ‘Admin’ → ‘System settings’, an email address is set up for notification of approved purchase orders.
Note when receiving goods, if you receive more than ordered, you will get an error message unless you enter the number received with a decimal place. As an example: If you have ordered 1 pc. and receives 2 pcs. the number must be entered as 2,0 to avoid error message! All status changes after 'Ordered' are permanent and can not be added to the work flow.The workflow can be set up for status changes up to 'Ordered'.