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The folder overview provides a list of the documents in the folder and the documents' metadata.
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Info: Enabling configuration mode allows you to select which columns for the documents' metadata are to be visible in the list. |
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The number after the folder name indicates how many documents are in the folder.
If you are not sure about the various colours of your the documents, hover the mouse over the boxes in the Colours field for more information.
You can define set a password for a folder by clicking
. Only people who know the password can access the folder.To view documents marked as templates onlyas template only, click
.You can apply a filter to show published documents, drafts and documents versions of documents based on their status. Click the boxes
to see versions that are published, in progress or sent to history by clicking the boxes 
. If the box is greyblue, the documents with that status are displayed.The Document ID, Description, Type, Department, Responsible, Revised date, Duration, etc. columns show metadata for the documents.
In folders that have subfolders, you can opt to view the documents from the subfolders by checking Include documents from subfolders. The column Placement indicates in which subfolder the document is placed.
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If you want to view all versions of a document in the folder list, you can select in the filter to view documents with In versions that are in progress and History statuseshistorical. The The icon 
indicates indicates that it is a version of a document that is either In in progress or Historyhistory. In the overview you can see which version of the document is displayed and the status of the version.
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Info: The published version of the a document is not marked as a version as it is a the current version of the document. |
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