1. Login to Worksense

2. Open the 'the Lobby Screens' tab tab

3. Click the ‘the Add lobby screen…’ button button

• If you can't find the floor plan you want to create a lobby screen view for you can add first the floor

4. Give a name to the lobby screen

• We recommend naming based on the physical location of the screen, e.g. ‘4th floor lobby’

5. Select the ‘the Language’, ‘ Date and number format' and ‘ and Temperature unit’

6. Choose what information is shown and if floor switching is allowed

• Select ‘Select Allow floor switching’ if  if you want users to be able to view other floors in the building from the lobby screen view

• Select 'Select Show meeting organizer on meeting spaces view' organizers if you want show the organizers of the meeting bookings on the lobby screen. Checkbox is visible only if your organization has booking feature the bookings enabled.

• Select 'Show initials and name for workstation bookings' Select Show workstation booking holders if you want to show the names of the persons who booked workstations have workstations booked 

7. Select 'Add'Click Add to save your lobby screen configuration.

8. Click the 'the Activate' button button

• By clicking 'clicking Activate' , the link to the lobby screen view is active for 1 one hour. After that the link cannot be opened anymore . You and you need to reactivate it by clicking 'Activate' again.

• If a the lobby screen link is opened on a web browser during the active period, a cookie is saved that enables the lobby screen to work after the active period

9. Click Activate to open the Open the lobby screen Setup mode modal

• After activating a lobby screen you can open the setup view on the actual lobby screen device by opening the link. You can either open the link by typing it on the browser's address bar or by signing in and clicking the link as shown on the rightmodal.

• We recommend opening the lobby screen in ‘Kiosk mode’in Kiosk mode. Instructions for Google Chrome running on Windows is found in the instruction Open lobby screen modal.

Please note that during the 1 one hour active period the lobby screen can be opened by anyone who has the link.

When opening a Worksense lobby screen link, a cookie is saved to the web browser. The cookie enables the device to access the lobby screen.

If you want to show the lobby screen as part of a info display system, the system needs to have the ability to save the cookie.

10. In the Setup view you can modify the zoom level, position, rotation, pitch, and if the booking or restaurant queue panel are open as default

• If you wish to have the booking or restaurant queue panel open as default, open them before clicking 'clicking Save'

• Tip: you can later change these by re-activating the lobby screen and opening it and re-adjusting the settings and clicking 'clicking Save'. The lobby screen updates once per hour and your new settings will update

11. Click 'Click Save' once  once you are ready

Making adjustments to lobby screen

You may want to adjust the floor plan location on your existing lobby screens or show the meeting room booking orbookings panel or restaurant panel by default. Follow these steps to make adjustments:

1.  Navigate Navigate to 'Lobby screens' in in EG Worksense and click 'Activate' on the lobby screen you want to adjust

2. Make the adjustments

• Option 1: Go to the actual lobby screen and click the web browser’s back button. This should take you back to the Setup mode where you can see the blue ‘Save' button at the top of the page. If you cannot navigate back you can add: '?setup=true’ to end of the URL in the browser’s address bar.
• Option 2: Open the lobby screen link (blue link) on your PC and make the adjustments. Please note that because of screen size and resolution the floor plans size and location can different significantly between your screen and the actual lobby devices screen. Adjusted settings will update in 1 hour to the actual screen.

Tip: open the link in private browsing/incognito view if you do not want to get signed out.

3. Click 'Click Save'

Tip: you can show the ‘Bookings’ Meeting room bookings panel or the ‘Restaurants’ Restaurants panel by default by opening them in the Setup mode and clicking 'clicking Save'.

Please note that if you want to show the booking organizers you need to create a  new lobby screen and select 'Show meeting organizer'organizers checkbox.

Example lobby screen views