Page History

Functional Requirements

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FR-001: Batch File Upload

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Priority: HIGH
Related BR: BR-003

Description

Users shall upload batch invoice files through

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RESTful API with automatic vendor format detection, file validation, and storage in organization-specific blob containers

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.

Priority: HIGH

API Specification

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Endpoint: POST /v1/organizations/{organizationId}/batches

Request

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:

POST /v1/organizations/123e4567-e89b-12d3-a456-426614174000/batches

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Authorization: Bearer eyJ0eXAiOiJKV1QiLCJhbG...
Content-Type: multipart/form-data

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file: [XML binary]
metadata: {
  "batchName": "Invoice_November_2025",
  "priority": "normal"
}

Response (201 Created):

{
  "success": true,
  "data": {
    "

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Response Format (201 Created):

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batchId": "550e8400-e29b-41d4-a716-446655440000",
   

...

 "

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status": "uploaded",
    "uploadedAt": "2025-11-21T10:30:00Z",
    "fileInfo": {
      "fileName": "invoices_nov.xml",
      "fileSize": 15728640,
      "

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detectedFormat": 

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"GASEL"
    

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},
    "blobPath": "acme-batches-2025/11/21/550e8400.../source.xml"
  }

...

...

}

Validation Rules

Processing Steps

1. Validate authentication (OAuth 2.0 JWT token)
2. Verify user has BatchOperator role
3. Validate file size (1KB - 100MB)
4. Validate content type (XML)
5. Quick parse: Check XML well-formedness
6. Detect vendor format (namespace analysis)
7. Generate UUID batch ID
8. Store XML in blob: {org}-batches-{year}/{month}/{day}/{id}/source.xml
9. Calculate SHA-256 checksum
10. Create batch metadata JSON
11. Return 201 Created with batch details

Acceptance Criteria

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FR-002: Batch Processing Initiation

Priority: HIGH
Related BR: BR-003

Description

Users shall initiate batch processing through API, which enqueues the batch to batch-upload-queue for asynchronous processing by ParserService.

API Specification

Endpoint: POST /v1/organizations/{orgId}/batches/{batchId}/start

Request:

{
  "validationMode": "strict"
}

Response (202 Accepted):

{
  "success": true,
  "data": {
    "batchId": "550e8400-e29b-41d4-a716-446655440000",
    "status": "queued",
    "queuedAt": "2025-11-21T10:35:00Z",
    "estimatedProcessingTime": "15-30 minutes",
    "queuePosition": 2
  }
}

Processing Flow

1. Validate batch exists and status is "uploaded"
2. Create message in batch-upload-queue
3. Update batch status to "queued"
4. Return 202 Accepted with queue position
5. ParserService picks up asynchronously

Validation Rules

Acceptance Criteria

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FR-003: Parser Service (XML → JSON)

Priority: CRITICAL
Related BR: BR-002, BR-003

Description

ParserService listens to batch-upload-queue, downloads XML, detects vendor format, validates against XSD, parses to canonical JSON, and enqueues 32-item batches to batch-items-queue.

Processing Steps

1. Dequeue message from batch-upload-queue
2. Download XML: {org}-batches-{year}/{month}/{day}/{id}/source.xml
3. Detect vendor format (namespace + structure analysis)
4. Load vendor-specific schema mapping
5. Validate XML against vendor XSD schema
6. Parse XML using XPath expressions
7. Transform each invoice to canonical JSON
8. Store JSON: {org}-invoices-{year}/{month}/{day}/{invoice-id}.json
9. Group invoices into 32-item batches
10. Enqueue to batch-items-queue
11. Update batch metadata (totalItems, vendorCode, status="processing")
12. Delete message from batch-upload-queue

Canonical JSON Schema

{
  "invoiceId": "uuid",
  "invoiceNumber": "2025-11-001",
  "invoiceDate": "2025-11-06",
  "dueDate": "2025-11-20",
  "currency": "SEK",
  "periodStart": "2025-10-01",
  "periodEnd": "2025-10-31",
  
  "customer": {
    "customerId": "020624-2380",
    "fullName": "Medeni Schröder",
    "email": "muntaser.af@zavann.net",
    "phone": "09193538799",
    "address": {
      "street": "Strandbo 63B",
      "city": "Växjö",
      "postalCode": "352 58",
      "country": "SE"
    }
  },
  
  "invoiceDetails": {
    "subTotal": 599.42,
    "taxAmount": 149.86,
    "totalAmount": 749.28,
    "lineItems": [...]
  },
  
  "delivery": {
    "meteringPointId": "735999756427205424",
    "gridArea": "SE4",
    "gridOwner": "Växjö Energi Elnät AB",
    "consumption": 420
  },
  
  "sourceMetadata": {
    "vendorCode": "GASEL",
    "vendorVersion": "1.0",
    "parsedAt": "2025-11-21T10:35:45Z"
  }
}

Acceptance Criteria

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Blob Storage Path Pattern (Updated per Nov 21 decision):

{org-id}-batches-{year}/{month}/{day}/{batch-id}/source.xml

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Acceptance Criteria:

Validation Rules:

Error Scenarios:

3.2 FR-002: Batch Processing Initiation

Requirement: Users shall initiate batch processing through API, which enqueues the batch to batch-upload-queue for asynchronous processing by ParserService.

Priority: HIGH

API Endpoint: POST /organizations/{organizationId}/batches/{batchId}/start

Request Format:

POST /v1/organizations/{orgId}/batches/{batchId}/start HTTP/1.1
Authorization: Bearer {token}
Content-Type: application/json

{
  "validationMode": "strict"
}

...

Response Format (202 Accepted):

{
  "success": true,
  "data": {
    "batchId": "550e8400-e29b-41d4-a716-446655440000",
    "status": "queued",
    "queuedAt": "2025-11-21T10:35:00Z",
    "estimatedProcessingTime": "15-30 minutes",
    "queuePosition": 2,
    "queueName": "batch-upload-queue"
  }
}

...

Processing Flow:

1. Validate batch exists and status is "uploaded"
2. Create message in batch-upload-queue with batch metadata
3. Update batch status to "queued" in blob metadata
4. Return 202 Accepted with queue position
5. ParserService picks up message asynchronously

...

Acceptance Criteria:

Validation Rules:

Error Scenarios:

3.3 FR-003: Parser Service (XML → JSON Transformation)

Requirement: The ParserService shall listen to batch-upload-queue, download batch XML from blob storage, detect vendor format, validate against XSD schema, parse to individual invoices, transform to canonical JSON format, and enqueue to batch-items-queue in groups of 32.

Priority: CRITICAL

Service Specifications:

Trigger: Message in batch-upload-queue
Input: Batch ID from queue message
Output: Individual JSON files in blob + messages in batch-items-queue

Processing Steps:

1. Dequeue message from batch-upload-queue
2. Download batch XML from blob: {org}-batches-{year}/{month}/{day}/{batch-id}/source.xml
3. Detect vendor format (namespace + structure analysis):
   - urn:ediel → GASEL
   - oio.dk → XELLENT
   - Zynergy → ZYNERGY
4. Load vendor-specific schema mapping from: {org}-data/schemas/{vendor}-mapping.json
5. Validate XML against vendor XSD schema
6. Parse XML using XPath expressions from mapping
7. Transform each invoice to canonical JSON format
8. Store individual JSON files: {org}-invoices-{year}/{month}/{day}/{invoice-id}.json
9. Group invoices into batches of 32
10. Enqueue each 32-item batch to batch-items-queue
11. Update batch metadata: totalItems, vendor info, status="processing"
12. Delete message from batch-upload-queue (on success)
13. On error: Retry (3x with backoff) or move to poison queue

...

Canonical JSON Schema (Output Format):

{
  "invoiceId": "uuid",
  "invoiceNumber": "2025-11-001",
  "invoiceDate": "2025-11-06",
  "dueDate": "2025-11-20",
  "currency": "SEK",
  "periodStart": "2025-10-01",
  "periodEnd": "2025-10-31",
  
  "customer": {
    "customerId": "020624-2380",
    "fullName": "Medeni Schröder",
    "firstName": null,
    "lastName": null,
    "email": "muntaser.af@zavann.net",
    "phone": "09193538799",
    "address": {
      "street": "Strandbo 63B",
      "houseNumber": null,
      "apartment": null,
      "city": "Växjö",
      "postalCode": "352 58",
      "country": "SE"
    },
    "taxIdentifier": "020624-2380",
    "customerType": "private"
  },
  
  "invoiceDetails": {
    "subTotal": 599.42,
    "taxAmount": 149.86,
    "totalAmount": 749.28,
    "lineItems": [
      {
        "lineNumber": 1,
        "description": "Elförbrukning - Fast pris",
        "quantity": 420,
        "unit": "KWH",
        "unitPrice": 1.026,
        "lineAmount": 430.92,
        "taxRate": 25.0,
        "taxAmount": 107.73,
        "category": "electricity"
      },
      {
        "lineNumber": 2,
        "description": "Månadsavgift",
        "quantity": 1,
        "unit": "MON",
        "unitPrice": 15.20,
        "lineAmount": 15.20,
        "taxRate": 25.0,
        "taxAmount": 3.80,
        "category": "fee"
      }
    ]
  },
  
  "delivery": {
    "meteringPointId": "735999756427205424",
    "gridArea": "SE4",
    "gridOwner": "Växjö Energi Elnät AB",
    "previousReading": {
      "date": "2025-09-30",
      "value": 10580,
      "type": "Actual"
    },
    "currentReading": {
      "date": "2025-10-31",
      "value": 11000,
      "type": "Actual"
    },
    "consumption": 420,
    "consumptionUnit": "kWh"
  },
  
  "payment": {
    "paymentId": "202511001",
    "paymentMethod": "Bankgiro",
    "bankAccount": "168-6039",
    "dueDate": "2025-11-20"
  },
  
  "sourceMetadata": {
    "vendorCode": "GASEL",
    "vendorVersion": "1.0",
    "originalBatchId": "BATCH2025110600001",
    "originalInvoiceId": "2025-11-001",
    "contractReference": "CON-2024-001",
    "customFields": {
      "productCode": "telinet_fixed",
      "productName": "Fast Pris Vintersäkra",
      "taxClassification": "Normal"
    },
    "parsedAt": "2025-11-21T10:35:45Z"
  }
}

...

Acceptance Criteria:

Vendor-Specific Parsing Rules:

GASEL Format:

Required Elements (validation fails if missing):
- BatchHeader/InterchangeID
- BatchHeader/TotalInvoiceCount
- SupplierParty/PartyName
- Invoice/InvoiceHeader/InvoiceNumber
- Invoice/CustomerParty/PartyName
- Invoice/MonetarySummary/PayableAmount

Optional Elements (null if missing):
- Invoice/DeliveryLocation/MeteringPointID
- Invoice/ContractDetails/ContractID
- Invoice/CustomerParty/Contact/ElectronicMail
- Invoice/CustomerParty/Contact/Telephone

Date Format: ISO 8601 (YYYY-MM-DD)
Amount Format: Decimal with 2 places, period as separator
Namespace: urn:ediel:se:electricity:invoice:1.0

...

XELLENT Format:

Required Elements:
- BatchHeader/BatchID
- com:ID (invoice number)
- com:IssueDate
- com:BuyerParty/com:PartyName/com:Name
- com:LegalTotals/com:ToBePaidTotalAmount

Optional Elements:
- com:BuyerParty/com:ContactInformation/@E-Mail
- com:BuyerParty/com:Address

Special Handling:
- Multiple namespaces (com:, main:, fsv:)
- Amount format: "1 245,00" (space separator, comma decimal)
- Must normalize to standard decimal format

Namespace: http://rep.oio.dk/ubl/xml/schemas/0p71/pie/

...

ZYNERGY Format:

Required Elements:
- BatchHeader/BatchId
- InvoiceData/InvoiceNumber
- Customer/ReadOnlyFullName
- InvoiceData/InvoiceAmount

Optional Elements:
- Customer/FirstName and LastName (if ReadOnlyFullName empty)
- InvoiceAddress/EmailAddress
- VAT details

Special Handling:
- Nested structure (Invoice > Customer, InvoiceData, InvoiceAddress, VAT)
- Multiple company references (CompaniesId throughout)
- InvoiceAmount vs InvoiceBalance distinction

Namespace: http://eg.dk/Zynergy/1.0/invoice.xsd

...

Dependencies:

• Azure Storage Queue: batch-upload-queue
• Vendor schema mappings in blob storage
• XSD schema files for validation
• Canonical JSON schema definition
• Error handling and retry infrastructure

Risks & Mitigation:

3.4 FR-004: Document Generator Service (JSON → HTML → PDF)

Requirement: The DocumentGeneratorService (based on existing zyn-DocumentGenerator) shall listen to batch-items-queue, load Handlebars templates, render HTML with invoice data, generate PDFs using Playwright, and store documents in blob storage with month/day hierarchy.

Priority: CRITICAL

Service Specifications:

Trigger: Message in batch-items-queue (contains 32 invoice references)
Input: Batch of 32 invoice IDs and organization ID
Output: PDF + HTML files in blob storage, messages in distribution routing queues

Processing Steps (per 32-item batch):

1. Dequeue message from batch-items-queue
2. Acquire blob lease: {org}-batches-{year}/{month}/{day}/{batch-id}/locks/{worker-id}.lock
3. For each of 32 invoices:
   a. Download JSON: {org}-invoices-{year}/{month}/{day}/{invoice-id}.json
   b. Load organization config: {org}-data/organization.json
   c. Determine template category from distribution type
   d. Load Handlebars template: {org}-data/templates/{category}/active.html
   e. Load organization branding (logo from blob URL, colors, fonts)
   f. Compile Handlebars template (cache compiled version)
   g. Render HTML with invoice data + branding
   h. Generate PDF from HTML using Playwright (headless Chromium)
   i. Store HTML: {org}-invoices-{year}/{month}/{day}/{invoice-id}.html
   j. Store PDF: {org}-invoices-{year}/{month}/{day}/{invoice-id}.pdf
   k. Update invoice JSON metadata with file paths and render timestamp
   l. Determine distribution method from invoice data
   m. Enqueue to appropriate queue:
      - Mail (postal) → postal-bulk-queue (processed in bulk)
      - Email → email-queue
      - SMS (future) → sms-queue
      - Kivra (future) → kivra-queue
      - E-faktura (future) → efaktura-queue
4. Release blob lease
5. Update batch metadata: processedItems += 32
6. Delete message from batch-items-queue
7. On error: Retry (3x) or poison queue

...

Acceptance Criteria:

Handlebars Template Example:

<!DOCTYPE html>
<html lang="sv">
<head>
    <meta charset="UTF-8">
    <title>Faktura {{invoiceNumber}}</title>
    <style>
        body { font-family: {{organization.fontFamily}}; }
        .header { background-color: {{organization.primaryColor}}; color: white; padding: 20px; }
        .logo { max-width: 200px; }
    </style>
</head>
<body>
    <div class="header">
        <img src="{{organization.logoUrl}}" alt="{{organization.displayName}}" class="logo" />
        <h1>Faktura {{invoiceNumber}}</h1>
    </div>
    
    <div class="customer-info">
        <h2>Kund</h2>
        <p><strong>{{customer.fullName}}</strong></p>
        <p>{{customer.address.street}}</p>
        <p>{{customer.address.postalCode}} {{customer.address.city}}</p>
    </div>
    
    <div class="invoice-details">
        <p><strong>Fakturadatum:</strong> {{invoiceDate}}</p>
        <p><strong>Förfallodatum:</strong> {{dueDate}}</p>
        <p><strong>Period:</strong> {{periodStart}} - {{periodEnd}}</p>
        {{#if delivery.meteringPointId}}
        <p><strong>Mätpunkt:</strong> {{delivery.meteringPointId}}</p>
        <p><strong>Elområde:</strong> {{delivery.gridArea}}</p>
        <p><strong>Förbrukning:</strong> {{delivery.consumption}} {{delivery.consumptionUnit}}</p>
        {{/if}}
    </div>
    
    <table>
        <thead>
            <tr>
                <th>Beskrivning</th>
                <th>Antal</th>
                <th>Enhet</th>
                <th>Pris</th>
                <th>Belopp</th>
            </tr>
        </thead>
        <tbody>
            {{#each invoiceDetails.lineItems}}
            <tr>
                <td>{{this.description}}</td>
                <td>{{formatNumber this.quantity decimals=2}}</td>
                <td>{{this.unit}}</td>
                <td>{{formatCurrency this.unitPrice}}</td>
                <td>{{formatCurrency this.lineAmount}}</td>
            </tr>
            {{/each}}
            <tr class="total-row">
                <td colspan="4"><strong>Delsumma:</strong></td>
                <td><strong>{{formatCurrency invoiceDetails.subTotal}}</strong></td>
            </tr>
            <tr>
                <td colspan="4"><strong>Moms (25%):</strong></td>
                <td><strong>{{formatCurrency invoiceDetails.taxAmount}}</strong></td>
            </tr>
            <tr class="total-row">
                <td colspan="4"><strong>Att betala:</strong></td>
                <td><strong>{{formatCurrency invoiceDetails.totalAmount}} {{currency}}</strong></td>
            </tr>
        </tbody>
    </table>
    
    {{#if payment.paymentId}}
    <div class="payment-info">
        <h3>Betalningsinformation</h3>
        <p><strong>OCR-nummer:</strong> {{payment.paymentId}}</p>
        <p><strong>Bankgiro:</strong> {{payment.bankAccount}}</p>
        <p><strong>Förfallodatum:</strong> {{payment.dueDate}}</p>
    </div>
    {{/if}}
</body>
</html>

...

Dependencies:

• Handlebars.Net library for template rendering
• Playwright library for PDF generation
• Azure Storage Queue: batch-items-queue
• Blob storage for templates, JSON, PDF, HTML
• Organization configuration in blob
• Custom Handlebars helpers (formatCurrency, formatNumber, formatDate)

Risks & Mitigation:

3.5 FR-005: Email Delivery Service

Requirement: The EmailDeliveryService shall listen to email-queue, download PDF from blob storage, send via SendGrid with Swedish-localized email template, track delivery status, and retry on transient failures with fallback to postal queue.

Priority: HIGH

Service Specifications:

Trigger: Message in email-queue
Input: Invoice ID, recipient email, organization ID
Output: Email sent via SendGrid, delivery status updated

Processing Steps:

1. Dequeue message from email-queue
2. Download PDF: {org}-invoices-{year}/{month}/{day}/{invoice-id}.pdf
3. Load organization email configuration
4. Load email template (Swedish)
5. Create SendGrid message:
   - From: noreply@{org-domain}.com
   - To: {customer-email}
   - Subject: "Faktura {invoiceNumber} från {orgName}"
   - Body: HTML template with invoice summary
   - Attachment: invoice-{invoiceNumber}.pdf
6. Send via SendGrid API
7. Handle response:
   - Success (2xx): Update invoice status="delivered", log messageId
   - Rate limit (429): Re-queue with Retry-After delay
   - Transient error (5xx): Retry with exponential backoff (3x)
   - Permanent error (4xx): Move to postal-bulk-queue (fallback)
8. Update invoice metadata with delivery attempt
9. Delete from email-queue (on success or permanent failure)

...

Email Template (Swedish):

<!DOCTYPE html>
<html lang="sv">
<head>
    <meta charset="UTF-8">
    <title>Faktura</title>
</head>
<body style="font-family: Arial, sans-serif; max-width: 600px; margin: 0 auto;">
    <div style="background: #0066CC; color: white; padding: 20px; text-align: center;">
        <h1>Faktura från {{organizationName}}</h1>
    </div>
    
    <div style="padding: 20px;">
        <p>Hej {{customerName}},</p>
        
        <p>Din faktura för perioden {{periodStart}} till {{periodEnd}} är nu tillgänglig.</p>
        
        <table style="width: 100%; margin: 20px 0; border-collapse: collapse;">
            <tr style="background: #f5f5f5;">
                <td style="padding: 10px; border: 1px solid #ddd;"><strong>Fakturanummer:</strong></td>
                <td style="padding: 10px; border: 1px solid #ddd;">{{invoiceNumber}}</td>
            </tr>
            <tr>
                <td style="padding: 10px; border: 1px solid #ddd;"><strong>Förfallodatum:</strong></td>
                <td style="padding: 10px; border: 1px solid #ddd;">{{dueDate}}</td>
            </tr>
            <tr style="background: #f5f5f5;">
                <td style="padding: 10px; border: 1px solid #ddd;"><strong>Att betala:</strong></td>
                <td style="padding: 10px; border: 1px solid #ddd;"><strong>{{totalAmount}} SEK</strong></td>
            </tr>
        </table>
        
        <p><strong>Betalningsinformation:</strong></p>
        <p>Bankgiro: {{bankAccount}}<br>
        OCR-nummer: {{ocrNumber}}</p>
        
        <p>Din faktura finns bifogad som PDF.</p>
        
        <p>Vid frågor, kontakta oss på {{supportEmail}} eller {{supportPhone}}.</p>
        
        <p>Med vänlig hälsning,<br>
        {{organizationName}}</p>
    </div>
    
    <div style="background: #f5f5f5; padding: 15px; text-align: center; font-size: 12px; color: #666;">
        <p>Detta är ett automatiskt meddelande. Svara inte på detta e-postmeddelande.</p>
    </div>
</body>
</html>

...

Acceptance Criteria:

SendGrid Configuration:

{
  "sendgrid": {
    "apiKey": "{{from-azure-keyvault}}",
    "fromEmail": "noreply@{org-domain}.com",
    "fromName": "{organizationName}",
    "replyTo": "support@{org-domain}.com",
    "tracking": {
      "clickTracking": false,
      "openTracking": true,
      "subscriptionTracking": false
    },
    "mailSettings": {
      "sandboxMode": false,
      "spamCheck": {
        "enable": true,
        "threshold": 5
      }
    }
  }
}

...

Dependencies:

• SendGrid account with Nordic IP reputation
• Azure Storage Queue: email-queue
• Email templates in Swedish (+ future: Norwegian, Danish, Finnish)
• Organization email configuration in blob
• Fallback queue routing to postal

Risks & Mitigation (Nordic Email Deliverability):

3.6 FR-006: Postal Delivery Service (21G Bulk Integration)

Requirement: The PostalDeliveryService shall listen to postal-bulk-queue, collect invoices for bulk processing, create ZIP archive with PDFs and XML metadata in 21G format, upload to 21G SFTP server at scheduled times (12:00 and 20:00 Swedish time), and track delivery confirmations.

Priority: HIGH

Service Specifications:

Trigger: Scheduled execution (12:00 and 20:00 CET/CEST)
Input: All messages in postal-bulk-queue accumulated since last run
Output: ZIP file uploaded to 21G SFTP, delivery confirmations tracked

Processing Steps:

1. Scheduled trigger (12:00 and 20:00 Swedish time)
2. Fetch all messages from postal-bulk-queue (batch retrieval)
3. For each invoice in queue:
   a. Download PDF: {org}-invoices-{year}/{month}/{day}/{invoice-id}.pdf
   b. Download invoice JSON for metadata
   c. Validate recipient address is complete
   d. Add to 21G batch collection
4. Group by organization (21G requires org-specific batches)
5. For each organization batch:
   a. Create 21G XML metadata file with all invoice details
   b. Create ZIP archive: {org-code}_{date}_{sequence}.zip
      - Contains: invoice1.pdf, invoice2.pdf, ..., metadata.xml
   c. Upload ZIP to 21G SFTP: /incoming/{org-code}/
   d. Verify upload success
   e. Update all invoice statuses: status="postal_sent"
   f. Delete messages from postal-bulk-queue
6. Log bulk send statistics to Application Insights
7. Send notification email to organization (bulk send report)

...

21G ZIP Structure:

ACME_20251121_001.zip
├── metadata.xml (21G format)
├── invoice_001.pdf
├── invoice_002.pdf
├── invoice_003.pdf
└── ...

...

21G Metadata XML Format:

<?xml version="1.0" encoding="UTF-8"?>
<PrintBatch xmlns="urn:21g:print:batch:1.0">
  <BatchHeader>
    <BatchId>ACME_20251121_001</BatchId>
    <OrganizationCode>ACME</OrganizationCode>
    <CreationDate>2025-11-21T12:00:00</CreationDate>
    <TotalDocuments>150</TotalDocuments>
    <ServiceLevel>Economy</ServiceLevel>
  </BatchHeader>
  <Documents>
    <Document>
      <DocumentId>invoice_001.pdf</DocumentId>
      <DocumentType>Invoice</DocumentType>
      <Recipient>
        <Name>Medeni Schröder</Name>
        <Street>Strandbo 63B</Street>
        <PostalCode>352 58</PostalCode>
        <City>Växjö</City>
        <Country>SE</Country>
      </Recipient>
      <PrintOptions>
        <Format>A4</Format>
        <Color>false</Color>
        <Duplex>false</Duplex>
      </PrintOptions>
    </Document>
    <!-- ... more documents -->
  </Documents>
</PrintBatch>

...

Acceptance Criteria:

21G Integration Specifications:

SFTP Connection:

• Host: sftp.21g.se (or provider-specific)
• Port: 22
• Authentication: SSH key (stored in Azure Key Vault)
• Directory structure: /incoming/{org-code}/
• File naming: {org-code}{YYYYMMDD}{sequence}.zip

21G SLA:

• Processing time: 24-48 hours
• Confirmation: Email notification when processed
• Tracking: Available via 21G portal

Dependencies:

• 21G SFTP account and credentials
• Azure Storage Queue: postal-bulk-queue
• Scheduled worker (Azure Container Apps with CRON)
• ZIP file creation library
• 21G XML schema compliance
• Email notification service

Risks & Mitigation (Nordic Postal Context):

3.7 FR-007: Distribution Routing Logic

Requirement: The system shall determine the appropriate distribution queue for each invoice based on organization configuration, customer preferences, and distribution type (invoice vs document) following Swedish regulatory requirements.

Priority: HIGH

Routing Decision Tree:

Invoice Distribution Routing
│
├─ Check customer preference (if available)
│  ├─ Preference = "digital" → email-queue (or kivra-queue in future)
│  └─ Preference = "postal" → postal-bulk-queue
│
├─ Check organization default channels (from config)
│  ├─ Priority 1: email
│  │  └─ Has valid email? → email-queue
│  ├─ Priority 2: kivra (Phase 2)
│  │  └─ Kivra user? → kivra-queue
│  └─ Priority 3: postal
│     └─ postal-bulk-queue
│
├─ Document type consideration
│  ├─ Invoice (faktura) → All channels available
│  └─ Confirmation letter → Email/postal only
│
└─ Swedish regulatory compliance
   └─ Customer always has right to postal ("rätt till pappersfaktura")

...

Queue Selection Logic:

public async Task<string> DetermineDistributionQueueAsync(
    InvoiceDistribution distribution,
    OrganizationConfig config)
{
    // Customer preference overrides (if explicitly set)
    if (distribution.CustomerPreference == "postal")
        return "postal-bulk-queue";
    
    // Try channels in priority order
    var priorities = config.DeliveryChannels.ChannelPriority
        .OrderBy(p => p.Priority);
    
    foreach (var channel in priorities)
    {
        switch (channel.Channel)
        {
            case "email":
                if (!string.IsNullOrEmpty(distribution.CustomerEmail) &&
                    IsValidEmail(distribution.CustomerEmail))
                {
                    return "email-queue";
                }
                break;
                
            case "kivra": // Phase 2
                if (await IsKivraUserAsync(distribution.CustomerPersonnummer))
                {
                    return "kivra-queue";
                }
                break;
                
            case "efaktura": // Phase 2 (B2B only)
                if (distribution.CustomerType == "business" &&
                    !string.IsNullOrEmpty(distribution.OrganizationNumber))
                {
                    return "efaktura-queue";
                }
                break;
                
            case "postal":
                if (distribution.IsCompleteAddress())
                {
                    return "postal-bulk-queue";
                }
                break;
        }
    }
    
    // Ultimate fallback: postal (Swedish law requires paper option)
    return "postal-bulk-queue";
}

...

Acceptance Criteria:

Dependencies:

• Organization delivery configuration
• Customer preference storage (future)
• Email validation library
• Address validation library (Swedish postal codes)
• Kivra user lookup API (Phase 2)

Risks & Mitigation:

3.8 FR-008: Blob Concurrency Control (Note: Read-Only, No Concurrent Updates)

Requirement: The system shall use blob leases to ensure exclusive access during batch processing, preventing concurrent worker instances from processing the same 32-item batch.

Priority: HIGH

Clarification: Based on your feedback, there are no concurrent updates to files - workers only read invoice JSON files. The blob lease is used to ensure only one worker processes a given 32-item batch from the queue.

Lease Implementation:

public async Task ProcessBatchItemsAsync(BatchItemsMessage message)
{
    var lockBlobPath = $"{message.OrganizationId}-batches-{year}/{month}/{day}/{message.BatchId}/locks/{message.MessageId}.lock";
    BlobLease lease = null;
    
    try
    {
        // Acquire lease (5-minute duration)
        lease = await _blobLockService.AcquireLockAsync(
            containerName: $"{message.OrganizationId}-batches-{year}",
            blobName: lockBlobPath,
            leaseDuration: TimeSpan.FromMinutes(5));
        
        // Process 32 invoices (read-only operations)
        foreach (var invoiceId in message.InvoiceIds)
        {
            // Read invoice JSON from blob (no updates to JSON)
            var invoiceJson = await _blobStorage.DownloadJsonAsync(invoiceId);
            
            // Render and generate (creates new HTML/PDF blobs)
            await RenderAndGenerateAsync(invoiceJson);
            
            // No concurrent update risk - creating new blobs only
        }
        
        // Update batch metadata (ETag-based optimistic concurrency)
        await UpdateBatchMetadataAsync(message.BatchId, meta =>
        {
            meta.Statistics.ProcessedItems += message.InvoiceIds.Count;
        });
    }
    finally
    {
        if (lease != null)
        {
            await _blobLockService.ReleaseLockAsync(lease);
        }
    }
}

...

Acceptance Criteria:

Dependencies:

• Azure Blob Storage lease API
• ETag-based optimistic concurrency for metadata updates
• Retry logic for lease acquisition conflicts

3.9 FR-009: Queue Message Handling

Requirement: The system shall process queue messages with proper visibility timeouts, automatic retry on failure, poison queue handling, and message deduplication.

Priority: HIGH

Queue Configuration:

Message Format Standard:

{
  "messageId": "uuid",
  "messageType": "batch.upload|batch.items|email.delivery|postal.delivery",
  "version": "1.0",
  "timestamp": "2025-11-21T10:30:00Z",
  "data": {
    // Message-specific payload
  },
  "metadata": {
    "correlationId": "uuid",
    "organizationId": "uuid",
    "retryCount": 0,
    "enqueuedAt": "2025-11-21T10:30:00Z"
  }
}

...

Retry Policy (Exponential Backoff):

Acceptance Criteria:

Poison Queue Handling:

{
  "messageId": "uuid",
  "originalMessageType": "batch.items",
  "failedAt": "2025-11-21T10:50:00Z",
  "retryCount": 3,
  "lastError": {
    "code": "TEMPLATE_RENDERING_FAILED",
    "message": "Required variable 'customer.address.street' not found in template",
    "stackTrace": "...",
    "attemptTimestamps": [
      "2025-11-21T10:35:00Z",
      "2025-11-21T10:36:00Z",
      "2025-11-21T10:41:00Z",
      "2025-11-21T10:56:00Z"
    ]
  },
  "originalMessage": {
    // Full original message for debugging
  },
  "metadata": {
    "correlationId": "uuid",
    "alertSent": true,
    "alertRecipients": ["support@egflow.com"],
    "manualReviewRequired": true
  }
}

...

Dependencies:

• Azure Storage Queues with dead-letter queue support
• Alert service for poison queue notifications
• Monitoring dashboard for poison queue depth

3.10 FR-010: Health Check Endpoints

Requirement: All services shall expose health check endpoints that verify connectivity to dependencies (database, blob storage, queues) and return health status for Azure Traffic Manager and monitoring.

Priority: HIGH

API Endpoint: GET /health

Response Format (Healthy):

{
  "status": "Healthy",
  "timestamp": "2025-11-21T10:30:00Z",
  "version": "1.0.0",
  "checks": {
    "blobStorage": {
      "status": "Healthy",
      "responseTime": "45ms",
      "lastChecked": "2025-11-21T10:30:00Z"
    },
    "storageQueue": {
      "status": "Healthy",
      "responseTime": "32ms",
      "queueDepth": 150
    },
    "postgresql": {
      "status": "Healthy",
      "responseTime": "12ms",
      "activeConnections": 8
    },
    "keyVault": {
      "status": "Healthy",
      "responseTime": "67ms"
    }
  },
  "environment": "production",
  "region": "westeurope"
}

...

Response Format (Unhealthy):

{
  "status": "Unhealthy",
  "timestamp": "2025-11-21T10:30:00Z",
  "checks": {
    "blobStorage": {
      "status": "Unhealthy",
      "error": "Connection timeout after 5000ms",
      "lastChecked": "2025-11-21T10:30:00Z"
    },
    "postgresql": {
      "status": "Healthy",
      "responseTime": "15ms"
    }
  }
}

...

Acceptance Criteria:

Dependencies:

• Health check library (ASP.NET Core HealthChecks)
• Azure Traffic Manager configuration
• Monitoring integration

3.11 FR-011: Template Category Management

Requirement: The system shall support template categories (e.g., "Invoice", "Confirmation Letter", "Reminder") to group related templates and enable dynamic template selection based on document type.

Priority: MEDIUM

API Endpoint: GET /organizations/{organizationId}/template-categories

Response Format:

{
  "success": true,
  "data": {
    "categories": [
      {
        "categoryId": "uuid",
        "categoryName": "invoice",
        "displayName": "Faktura",
        "description": "Standard invoice template",
        "activeTemplateId": "uuid",
        "activeTemplateVersion": "2.1.0",
        "templateCount": 3
      },
      {
        "categoryId": "uuid",
        "categoryName": "confirmation",
        "displayName": "Bekräftelsebrev",
        "description": "Contract confirmation letter",
        "activeTemplateId": "uuid",
        "activeTemplateVersion": "1.0.0",
        "templateCount": 1
      },
      {
        "categoryId": "uuid",
        "categoryName": "reminder",
        "displayName": "Påminnelse",
        "description": "Payment reminder",
        "activeTemplateId": null,
        "templateCount": 0
      }
    ]
  }
}

...

Template Category Determination Logic:

Document Type → Template Category Mapping:

Invoice (faktura) → "invoice" template
Confirmation letter (bekräftelsebrev) → "confirmation" template
Payment reminder (påminnelse) → "reminder" template
Termination notice (uppsägning) → "termination" template
Contract change (avtalsändring) → "contract_change" template

Default: If category not found → use "invoice" template

...

Acceptance Criteria:

3.12 FR-012: Git Branching Strategy (Development Workflow)

Requirement: The development team shall follow a structured Git branching strategy with development, staging, and main branches, following industry best practices for continuous integration and deployment.

Priority: HIGH

Branch Structure (Updated per Nov 20 decision):

main (production)
  ↑
  └── staging (acceptance testing)
       ↑
       └── development (integration testing)
            ↑
            └── feature/* (short-lived branches)

...

Branch Policies:

Deployment Flow:

Developer → feature/GAS-12345-batch-upload
   ↓
   PR to development
   ↓
CI/CD: Build, Test, Deploy to Dev
   ↓
Integration testing in Dev
   ↓
   PR to staging (approved by Product Owner)
   ↓
CI/CD: Build, Test, Deploy to Staging
   ↓
UAT testing in Staging (European team only)
   ↓
   PR to main (approved by Product Owner + Architect + Ops)
   ↓
CI/CD: Build, Security Scan, Deploy to Prod (West Europe)
   ↓
Deploy to Prod (North Europe) - manual approval

...

Acceptance Criteria:

Dependencies:

• Azure DevOps or GitHub repository
• CI/CD pipeline configuration
• Branch protection policies
• Code review requirements

3.13 FR-013: Synthetic Test Data Generation (GDPR Compliance)

Requirement: The system shall provide a synthetic data generation tool that creates realistic but fake Swedish invoice data (personnummer, addresses, names) for use in staging and development environments, with zero production data copying.

Priority: CRITICAL

Synthetic Data Requirements:

Swedish Personnummer Generation:

Format: YYMMDD-XXXX
- YY: Year (00-99)
- MM: Month (01-12)
- DD: Day (01-31)
- XXXX: Last 4 digits with Luhn checksum

Generation Rules:
- Must pass Luhn algorithm validation
- Must NOT match any real personnummer
- Use test ranges: 19000101-19991231 (obviously fake dates)
- Flag as test: personnummer starts with "19"

...

Swedish Address Generation:

Street names: Random from Swedish street database
- Storgatan, Kungsgatan, Vasagatan, Drottninggatan...
- House numbers: 1-150
- Apartment: A-Z (optional)

Cities: Top 50 Swedish cities
- Stockholm, Göteborg, Malmö, Uppsala, Västerås...

Postal codes: Valid format (XXX XX) but non-existent ranges
- Use: 00X XX range (invalid but correct format)

Examples:
- Storgatan 45, 001 23 Stockholm
- Vasagatan 12 A, 002 45 Göteborg

...

Synthetic Invoice Data:

Invoice numbers: Test prefix "TEST-" + sequential
Amounts: Random between 100-5000 SEK
Consumption: Random 100-2000 kWh (residential realistic)
Metering points: Test range 735999999999999XXX
Email addresses: {firstname}.{lastname}@example-test.se
Phone numbers: +46701234XXX (test range)

...

Acceptance Criteria:

Dependencies:

• Swedish personnummer validation library
• Swedish postal code database (for validation, not generation)
• Random data generation library

Risks & Mitigation: