You can edit and display the stock level for the product under the Inventory control tab. Inventory control is not updated automatically when a product is created. Go to the Inventory control tab to create inventory events.
1. To create a new inventory record, click Create new. To edit an existing record, click the pencil icon in the "Options" column.
2. Enter the details and click Save and close form.
The various voucher types affect inventory status the stock level in different ways:
- Voucher types that increase the inventory status are Purchased and Submitted.
- Document types that reduce the inventory status are Decommissioned, Waste, Delivered, Scrapped, Planned withdrawal, Other.
- The Status voucher type defines a new inventory status and inventory value regardless of the existing inventory status and previous inventory events.
1. Click Create new to register a new inventory event.
- "Purchased" and "Returned" increase the stock level.
- "Discarded", "Disposed", "On lease", "Other", "Planned withdrawal" and "Wastage" reduce the stock level.
- "Status" overrides the current inventory status with a new stock level.
3. The inventory record affects the stock level and reduces the available quantity and inventory value.
Stock alarm
If a stock alarm status is set, the stock level is displayed in red when the stock quantity is equal to or below the alarm threshold.
Inventory control and other modules
Inventory records can also be created from other modules. For example, when spare parts are used in equipment maintenance or products are delivered under an agreement, the recorded withdrawal from stock reduces the stock level.
1. To register a product withdrawal in another module, go to the product tab on a record and click New product line.
2. Enter the details and click 2. Complete the fields and click Save and close form.
3. The inventory event affects the inventory status and reduces the quantity available, as well as the value of the inventory.
If a quantity has been specified for inventory alarm and the quantity in stock is less than defined quantity, the summary line for quantity in stock and the inventory value is shown in red.
A withdrawal resulting in a reduction in the stock level is registered for the product.
