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Spare Part - Comes as a default suggestion when creating new article. Use this for spare parts/articles.
Service - All articles that are hour-based articles for the invoicing of work hours must be set up using this article class. Indicated like this [S] in the article list. These articles are connected to specific account rates (under the menu ‘System’ → ‘Employees' → 'Account rates’), and the actual hour rate (selling price) is inserted/amended in the article card.
Component - Do not use this when inserting new articles, use Spare Part. Only relevant for customers that have used this article class in our older versions. Indicated like this [C] in the article list.
Not stocked - if the article is set up with this storage transactions will be generated, but the inventory will not be updated. Indicated like this [NS] in the article list.
Other - same function as Spare Part. Indicated like this [O] in the article list.
Note: Own article types can be created that can be used here. Custom article types are entered/created under the menu 'System' > 'Articles' > 'Article type': 15.5.8 Article Class.
Calculation of requirements: Check off for this if the article should be included in the calculation of requirements.
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Std. Location: Compulsory field in which default storage location (shelf location) is inserted. By default, the location ‘P-???’ is inserted. . Note: If you subsequently want to change the default location, this must be done via editing the Inventory directory.
Type: Article type can be used where necessary.
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Gross profit %: The gross profit of an article can be inserted, which automatically calculates the selling price. Note that the selling price also changes when the Cost Price of the article is updated, if gross profit is inserted here. NB only applies to Service Management.
Notification [Recipient]: The person entered here will receive a notification (email and internal message) when the stock goes below the minimum stock set on the inventory directory created when the article is created.
Supplier's part info:
Number: Supplier's part number.
Designation: Supplier's part designation.
Cost price: Supplier’s price for the article (without discount). This price will come as default in the purchase order line when a purchase order is set up.
Discount %: This discount will come as default in the purchase order line when a purchase order is set up. Note that it is also possible to set up a discount agreement against the supplier. For Details, see separate description regarding ‘System’ → ‘Addressee’ → ‘Discount group / Discount agreement’.
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Picture: A total of 3 pictures can be uploaded to an article. Also note that images can be copied onto marked articles via the mass update function. Enter the image name. The picture name is in the tooltip on all pictures. Alternatively, the image name can be found/copied by clicking the delete button for the image. Then remember to click Cancel so that the image is not deleted.
Insert [Asset]: If you click on this after you have filled in all the mandatory information regarding the article, you enter directly into the screen where you can select/connect to assets that should have this article in its parts list.
Note: If an asset is selected (in the asset field) before you create the article, you will immediately see this checkbox, as shown below, at the bottom of the screen, so that you can directly connect the article to the asset’s bill of materials if you wish.
