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Purchase Order Lines: One or more purchase order lines can be created in a single operation via the plus button. When articles are to be selected, it is indicated in column 'IO' whether the article(s) is already on another purchase order. The number in blue (need) and in red (on order). Also note that the 'Quantity' column shows the Lot Size, and it is this quantity that is entered on the order line.
Order Quantity, Price, discount and sum etc. can be amended directly in the purchase order lines. In addition, the storage and location can be changed on the lines before they are placed in order. The purchase order line can be edited and various additional information, such as accounting (cost carriers) etc. can be updated. If several lines are selected, these can also be updated by the mass update function. The supplier’s article info and remarks that are inserted will be included on the default purchase order PDF printout.
Note: A new article can be created at the same time as it is entered as an order line, and the new article can also be linked to assets here.
Note: Purchase order lines in status 'Ordered' or 'Confirmed' can be mass updated to status 'Cancelled'.
Document: Upload new documents or link already uploaded documents to the purchase order.
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Confirmed: When the supplier confirms the order, delivery number and delivery date, the order can be set to ‘Confirmed’ status.
Goods receiptReception: When an order has the status ‘Ordered’ or ‘Confirmed’, the button for goods receipt is available. Price, stock number and location can be changed in the goods receipt screen, and documents such as packing slips etc. can also be uploaded. Note: It is possible to set up that it should only be possible to receive goods when the purchase order is in the status 'Confirmed'. This can be activated in 'System settings - Purchasing' 16.1.0 System Settings
Invoice controlled: Purchase order lines that have been received can be set to invoice controlled. Invoice-controlled purchase order lines are marked with a hook. When all the lines are invoice-controlled, this is indicated with a hook in the purchase order list view.
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