This article shows how you can get started with Optimaze Worksense and how to use it.
What is Optimaze Worksense? An interactive smart office solution based on IoT technology, which supports modern and digital working environments.
Where can I use it? On any of your devices such as a smart phone, desktop and lobby screen.
Why Optimaze Worksense? It reduces the time used for searching for a space and making calendar bookings, and enables a better workplace experience for you.
Step by step guide to Optimaze Worksense
1. Open Optimaze Worksense
Use through a web browser: https://worksense.optimaze.net
(the supported web browsers are Firefox, Microsoft Edge and Google Chrome)Download the Optimaze Worksense app to your mobile phone on the Google Play or App Store.
(Search keyword: ‘Worksense’)
2. Sign in
If Microsoft or Google log in is enabled for your organization, use the Microsoft or Google buttons to sign in to Optimaze Worksense.
If you have any questions about the Microsoft sign in contact your organisation’s IT department.
Instructions for the IT department on how to enable Sign in with Microsoft and enable Sign in with Google
ORUse your email address and password
Instructions for Worksense admins on how to invite Users to Optimaze Worksense
3. View floor plan
After signing in, open a floor where you would like to find an available space. The floor view tells you whether the space is
'Unoccupied' - No one is using the workstation/room at the moment
‘Recently occupied’ - Someone has recently been using the workstation/room
'Occupied' - Someone currently uses the workstation/room
'No data' - No sensors installed, but meeting room bookings / workstation booking status can be seen
‘Out of use’ - The workstation cannot be used / booked
'Booked' - The workstation is booked via Worksense mobile app
In the floor plan you can also view other data such as indoor air, restaurant information or bookings if your organization has these features enabled.
4. Navigate easily to your building and floor
Go to ‘Workplace’ where you can navigate between different buildings. Clicking on a building opens up all the floors. Selecting a floor opens up the floor plan.
5. Find and book rooms, view availability
What
Find rooms with the search tool
See the room’s current status and its capacity (how many people the room fits)
View ongoing and upcoming meetings during the same day
Book an available room immediately or later for the same day
A new room booking will be updated to the its calendar in Outlook*
*You can only cancel calendar bookings made via the Worksense app (Outlook bookings cannot be deleted or modified via the Worksense app)
How
Book available meeting spaces with the search tool…
or…click a meeting room symbol in the floor plan
6. Workstation booking
Booked workstations are marked on the floor plan. Bookings can be made up to seven days in advance and you can only have one booking per day.
Find available workstations with the search tool…
or…view the floor plan and book an available workstation by selecting a free icon
View your current bookings under ‘Workplace’ in the menu
Cancel your booking or check the location of a workstation you have booked
You can add more bookings by selecting again ‘Find’
7. Make a service request
Select a work desk or a room from the floor plan and click ‘Service request’
Select the type, write a description and attach a photograph
Once ready, click send and your request will be handled
You can also create a service request directly in the floor plan by clicking the service request button, which opens up in a new view where you can select any spot in the floor plan and type in our service request with the instructions above.
8. Customize your Worksense experience
In ’Settings’ you can change the following
language
date and number format
temperature unit
distance unit
use color-blind optimized colors
give feedback and more