In this article you will learn how to get started with Optimaze Worksense and how to use it.
What is Optimaze Worksense? An interactive smart office solution based on IoT technology, that supports modern and digital working environments.
Where can I use it? On any of your devices such as a smart phone, desktop and lobby screen.
Why Optimaze Worksense? It reduces the time used for searching for a space and making calendar bookings, and enables a better workplace experience for you.
1. Open Optimaze Worksense
Use through a web browser: https://worksense.optimaze.net
(the supported web browsers are Firefox, Microsoft Edge and Google Chrome)Download the Optimaze Worksense app to your mobile phone on the Google Play or App Store.
(Search keyword: ‘Worksense’)
2. Sign in
If Microsoft or Google log in is enabled for your organization, use the Microsoft or Google buttons to sign in to Optimaze Worksense. If you have any questions about the Microsoft sign in contact your organisation’s IT department.
Instructions for the IT department on how to enable Sign in with Microsoft and enable Sign in with Google
OR
Use your email address and password.
Instructions for Worksense admins on how to invite Users to Optimaze Worksense
3. See available spaces
After signing in, open a floor where you would like to find an available space. The floor view tells you whether the space is
'Unoccupied' - No one is using the workstation/room at the moment
‘Recently occupied’ - Someone has recently been using the workstation/room
'Occupied' - Someone currently uses the workstation/room
'No data' - No sensors installed, but meeting room bookings / workstation booking status can be seen
‘Out of use’ - The workstation cannot be used / booked
'Booked' - The workstation is booked via Worksense mobile app
5. Find and book spaces, view availability
Find rooms with the search tool
View ongoing and upcoming meetings
Book available meeting spaces
You can only cancel calendar bookings made via the Worksense app (Outlook bookings cannot be deleted or modified via the Worksense app)
6. Click a meeting room symbol in the floor plan to
See the room’s current status and its capacity (how many people the room fits)
View ongoing and upcoming meetings during the same day
Book an available room immediately or later for the same day
A new room booking will be updated to the its calendar in Outlook
You can cancel any calendar bookings made in Optimaze Worksense (bookings made in Outlook cannot be deleted or modified via Worksense)
7. Make a service request
Select a work desk or a room from the floor plan and click ‘Service request’
Select the type, write a description and attach a photograph
Once ready, click send and your request will be handled
