Optimaze Worksense User Guide

1. Open Optimaze Worksense

• Download the Optimaze Worksense app to your mobile phone on the Google Play or App Store.
  (Search keyword: ‘Worksense’)

2. Sign in

• Use your email address and password

  • Instructions for Worksense admins on how to invite Users to Optimaze Worksense

• If Microsoft or Google log in is enabled for your organization, use the Microsoft or Google buttons to sign in to Optimaze Worksense.

  • If you have any questions about the Microsoft sign in contact your organisation’s IT department.

    • Instructions for the IT department on how to enable Sign in with Microsoft and enable Sign in with Google

3. Navigate easily to your building and floor

Go to ‘Workplace’ where you can navigate between different buildings. Clicking on a building opens up all the floors. Selecting a floor opens up the floor plan.

4. Find available workspace

After signing in, open a floor where you would like to find an available space. The floor view tells you whether the space is

• 'Unoccupied' - No one is using the workstation/room at the moment

• ‘Recently occupied’ - Someone has recently been using the workstation/room

• 'Occupied' - Someone currently uses the workstation/room

• 'No data' - No sensors installed, but meeting room bookings or workstation booking status can be seen

• ‘Out of use’ - The workstation cannot be used / booked

• 'Booked' - The workstation is booked via Worksense mobile app
  
  

5. View Indoor Air Data

In the floor plan view you can choose to view indoor air data. The available indoor air data includes Temperature, Humidity & CO2 levels.

6. Find and book meeting rooms, view availability

What

• Find rooms with the search tool

• See the room’s current status and its capacity (how many people the room fits)

• View ongoing and upcoming meetings during the same day

• Book an available room immediately or later for the same day

  • A new room booking will be updated to its calendar in Outlook*

*You can only cancel calendar bookings made via the Worksense app (Outlook bookings cannot be deleted or modified via the Worksense app)

How

• Book available meeting spaces with the search tool…
  or

• …click a meeting room symbol in the floor plan

7. Book a workstation

What

Booked workstations are marked on the floor plan with a ‘Booked’ -icon. Bookings can be made up to seven days in advance and you can only have one booking per day.

How

• Select 'Find' to find available workstation for today or up to seven days in advance
  OR

• … View a floor plan, select an available workstation and book it

• View your current bookings under ‘Workplace’ in the menu

  • Cancel your booking or check the location of a workstation you have booked

  • You can add more bookings by selecting again ‘Find’

8. Make a service request

• Select a work desk or a room from the floor plan and click ‘Service request’

• Select the type, write a description and attach a photograph

• Once ready, click send and your request will be handled
  
  You can also create a service request directly in the floor plan by clicking the service request button, which opens up in a new view where you can select any spot in the floor plan and type in our service request with the instructions above.

9. Customize your Worksense experience

In ’Settings’ you can change the following

• language

• date and number format

• temperature unit

• distance unit

• use color-blind optimized colors

• give feedback and more