Guide to Worksense Mobile App

1. Download EG Worksense

• Download the EG Worksense app to your mobile phone on the Google Play or App Store.
  (Search keyword: ‘Worksense’)

2. Sign in to Worksense

• Use your email address and password

  • This requires registration to Worksense.

  • Instructions for Worksense admins on how to invite Users to Worksense

• If Microsoft or Google log in is enabled for your organization, use the Microsoft or Google buttons to sign in to EG Worksense.

  • If you have any questions about the Microsoft sign in contact your organisation’s IT department.

    • Instructions for the IT department on how to enable Sign in with Microsoft and enable Sign in with Google

3. Navigate easily to your building and floor

Go to ‘Workplace’ where you can navigate between different buildings. Clicking on a building opens up all the floors. Selecting a floor opens up the floor plan.

4. Find available workspace

After signing in, open a floor where you would like to find an available space. The floor view tells you whether the space is

• 'Unoccupied' - No one is using the workstation/room at the moment (based on occupancy sensor data)

• ‘Recently occupied’ - Someone has recently been using the workstation/room (based on occupancy sensor data)

• 'Occupied' - Someone currently uses the workstation/room (based on occupancy sensor data)

• 'No occupancy information' - No sensors installed, but meeting room bookings or workstation booking status can be seen

• ‘Out of use’ - The workstation cannot be used or booked, or it is in need of maintenance

• 'Booked' - Someone has made a booking on the workstation via Worksense mobile app
  
  

5. View Indoor Air Data

In the floor plan view you can choose to view indoor air data. The available indoor air data includes Temperature, Humidity & CO2 levels. The data is based on indoor air sensors.

6. Book a meeting room

What?

• Find rooms with the search tool

• See the room’s current status and its capacity (how many people the room fits)

• View ongoing and upcoming meetings during the same day

• Book an available room immediately or later for the same day

  • A new room booking will be updated to its calendar in Outlook*

*You can only cancel calendar bookings made via the Worksense app (Outlook bookings cannot be deleted or modified via the Worksense app)

How?

• Book available meeting spaces with the search tool…
  or

• …click a meeting room symbol in the floor plan

7. Book a workstation

What?

Booked workstations are marked on the floor plan with a ‘Booked’ icon. Bookings can be made up to seven days in advance and you can make a booking for the entire day or for part of the day. 
All workstation booking are anonymous, which means that no one can see who has made the booking*.

How?

• Select 'Find' to find available workstation for today or up to seven days in advance
  OR

• … View a floor plan, select an available workstation and book it

• View your current bookings under ‘Workplace’ in the menu

  • Cancel your booking or check the location of a workstation you have booked

  • You can add more bookings by selecting again ‘Find’

Video: Video: How to book a workstation

8. Make a service request

• Select a work desk or a room from the floor plan and click ‘Service request’
  OR

• Click on the ‘Service request’, ie. the tool icon in the upright corner, after which you can click anywhere on the floorplan to make a service request
  
  THEN

• Select the type, write a description and attach an optional photograph

• Once ready, click send and your request will be handled by your organization’s help desk.

9. Customize your Worksense experience

In ’Settings’ you can change the following

• Language

• Date and number format

• Temperature unit

• Distance unit

• Use color-blind optimized colors

• Give feedback and more