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Net room area indicates the area measured from the inner surfaces of a room. Area is calculated only at places where the height of the room is 1.60 meters or above.
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Rentable area is the area measured from the outer boundaries of the spaces included, using the inner surfaces of these spaces. Rentable area excludes technical spaces, stairs and bearing walls.
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The area which is allocated to the cost center, added with the cost center’s share of the common spaces (floor, building, area, or the greater area).
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Gross area is the sum of all gross floor areas within the building. Gross area includes both the warm and cold spaces.
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Floor area is used when referring to the building permit. Floor area is the area measured from the outer walls of the floor.
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Area limited by the outer walls of the floor, or the conceivable extensions of the outer walls when there are gaps or decorations on the façade.
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Gross area deducted by the outer walls, technical spaces, bearing structures, partition walls, separating walls, elevators, shafts, staircases, and corridors.
Relative gross area is the computational share of the client’s space as compared to the gross area of the whole building.
Computational amount of workstations i.e. the maximum amount of people that can be allocated in a certain space. Workstation count is calculated for both the regular office and open office spaces.
Employee count indicates the amount of people allocated for spaces. A person brings with him/her an area of responsibility, so the space is always included in a direct use area.
The amount of vacant workstations tells how many additional people can be placed in the building or floor (given the optimal situation). Practically, this will usually require a more efficient use of office furniture.
Showing and improving the space usage efficiency is one of the most important goals of Optimaze.net. Some of the factors affecting the space usage efficiency are the building technical efficiency, the efficiency of office furniture solution, as well as the amount of vacant workstations.
Vacancy rate is the amount of vacant workstations divided by the total amount of workstations available. This ratio gives the current space usage efficiency as compared to the full capacity usage.
User/tenant refers to the organization which rents premises; it can refer to the whole organization or to the single cost allocation place within the organization.
Owner/lessor is an organization which practices letting of premises.
Financial process of the space costs. As a result, the costs derived from the client’s accountancy are directed to the financial hierarchy, allocated to the buildings and spaces, as well as to the users of the premises. The results can be reported from the cost center, organization, or cost hierarchy point of views.
Finance processing is an important part of the financial process. It includes a set of Optimaze.net system actions, which result in space use costs that are allocated to the buildings and spaces, as well as to the users of the premises. The results can be reported from the cost center, organization, or cost hierarchy point of views.
As a result of Optimaze.net finance processing, the real costs which result from the space use of internal users, are returned – in the most accurate form these costs are allocated to the cost center level. The results can be directed to the client’s own financial management system using the so called cost export file, and then used to charge space costs in the internal billing.