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Client Release Notes

Key

1131

Screen Management

The following has been corrected:

·    When a VAT code has been edited and returned to the VAT summary screen, the cursor is positioned to the VAT code that was edited.

·    When the slider for EU purchase VAT/Reverse VAT is activated, information on EU purchase VAT/Reverse VAT is displayed immediately.

·    When the slider for EU purchase VAT/Reverse VAT is deactivated, deletion of the information on EU purchase VAT/Reverse VAT must be confirmed.

A4-30758

1136 Section_1439

Setup for VAT Reconciliation (1436)

The application is used to maintain the setup for the VAT Reconciliation.

For further information, look at the application description for application 'Setup VAT Reconciliation' (1136) and application 'Print VAT Reconciliation (1436).

A4-33023

1137 Section_1438

Setup VAT Reporting and Return (1437)

The application is used to maintain the setup of VAT reporting and return.

For further information, look at the application description for application 'Setup VAT reporting and return' (1137) and application 'Print VAT Reporting and return' (1437).

A4-31039

1139 1217

Changes of financial transactions

The financial transactions that have been extracted for backup and upload to the Cloud can no longer be modified.

A4-32574

1172

Maintain SAF-T master data (NO)

Application 'SAF-T master data - Norway' replaces application 'SAF-T master data' (1172).
The application is used to maintain SAF-T master data.

Look at SAF-T function description for further information.

A4-21745

1207 1219 2213 2281 2420 2425 2437 2440 3213 3420 3440 4213

Test against number of open journals

The test has been extended to the maximum number of journals, so that it is now possible to process transactions on posted journals within the range of open journals

A4-30429

1219 1242 1270 1318 1319 2204 2440 3440

List of open records

The list of open records displayed when starting several applications has been expanded with additional information.

A4-7598

1234 Section_1020 Section_1030

Validation when copying chart of accounts

The following validations were added when copying a chart of accounts:

·    The chart of accounts must be created in the company where it is copied from.

·    Accounts must exist in the chart of accounts from where you copy

·    There must be no accounts in the chart of accounts being copied to for the dimension being copied.

·    The chart of accounts that is copied to must be created in at least one company in the group to which it is copied, in general file section 1010 'Chart of accounts header'.

·    The chart of accounts must NOT be deleted in general file section 1010 'Chart of accounts header' if accounts have already been created in the chart of accounts. 

·    Validation on deletion in section 1020 'Accounting charts of accounts' and 1030 'Reference charts of accounts'.

A4-26555

1242

Record copying

When financial transactions are copied, it is now possible to copy transactions to a closed month, according to the setup in the application 'Date limitation' (1270), specifically the field 'Transactions in closed period from'. This only applies if the user has permission to post in closed period. Permission is granted at the function or user level for the application 'Voucher registration' (1242).

A4-31783

1242 1282

A4-32487

1282 1381

Validation of accounts payable transactions at the interface to ASPECT4 Finance

Going forward, a creditor invoice can no longer be posted in ASPECT4 using the Interface, if the VAT amount on the transaction exceeds the invoice amount.

A4-31894

1282

Non-visible characters

When posting data from the interface, non-visible characters are removed from the posting texts.

A4-33049

1301

Show automatically generated posting

When 'Show transaction' is called - either directly using the application or from an entry overview - automatically generated financial entries will show which transaction is the basis for the transaction shown. The following information is displayed: accounting code, currency code, posting type and sequence number from the accounts receivable, accounts payable or fixed asset transaction.

A4-23482

1320

Type of document

The voucher type is now displayed on the transactions.

A4-31320

1333 1335

Application Names

Application 1333 has changed its name to 'Voucher entries'.

Application 1335 has changed its name to 'Posting on G/L account'.

A4-30358

1335

Search via quick filter

The application can now be searched using quick filters. Position the cursor in the table and press Alt.+ F to display the quick filter.

A4-31083

1433 1434 1435

VAT report with comment (Norway)

Application 'Comments to VAT settlement - NO' (1433).
This lists all VAT codes linked to SAF-T VAT codes.
A description is entered here for the VAT code(s) to which a comment is to be added.

When running the application 'VAT reconciliation XML Norway' (1435), these comments will be added to the Altinn file.

The comments are automatically removed when running 'VAT reconciliation XML Norway' (1435), so in the event of a rerun, the comments must be entered again.

Comments are placed in the file VATNTXT1.

A4-28284

1436

VAT Reconciliation - posting list in Excel

It is possible to print the posting list in Excel, which is sent by e-mail.

The following application parameter must be registered to create and send the posting list.

A4-30088

1437

Handling of signs on list, Excel file and XML file

In general file section 1135 'Texts for VAT Statement' it is now possible to control whether the sign should be reversed for individual lines on the report.

A4-30712

1437

VAT reporting and return

The following changes have been made to the application:

·    It is now possible to mark records as reported.

·    It is now possible to extract transactions based on invoice date.

Recommendation: In relation to Danish VAT legislation, we recommend using the invoice date.

Going forward, the requisition for the application will appear as follows:

A4-30827

1478

SAF-T reporting in Norway

The new form (version 1.30) is mandatory from 01.01.2025. Due to the scope of changes, it does not offer full backward compatibility. The new form can be adopted immediately if desired. The old form (version 1.20) can still be used for previous years (financial year 2024 and earlier).

There are several fields in the file that have been changed from optional to mandatory.

Note:

The option for mapping the company’s accounts against the 2- or 4-digit standard chart of accounts has been removed. The only valid mapping from 01.01.2025 will be against the business specification GroupingCategory. This change removes the ability to use the link between internal accounts and the default chart of accounts. Mapping of accounts to the new business specification is a link between the company’s own accounts in the statement of accounts and a standard set of themes/accounts. This is done for analysis purposes.

·    Valid accounts with associated GroupingCategory are placed in the enclosed file - SAFNORT1.

·    Mapping should still be performed in application 'Chart of accounts' (1111).

A4-27731

1540 1541

Challenge with lock on the object (file)

It has previously been difficult to check the data written in the file used in the application 'Financial account plan: Next workflow' (1540) and application 'Fixed asset account plan: Next workflow' (1541) with ASPECT4 Query Manager, because the file was not released after use. With this release, the situation has been resolved, allowing Query Manager to be used to check the content of the file.

A4-30546

1640

Asset transactions logging

When a fixed asset or appropriation transaction is posted, the relationship between the transaction and the automatically generated financial transaction is logged. This relationship can subsequently be seen in 'Show transaction' (1301) on the derived financial item.

A4-32103

1640

File PSTVATT1

The file has been expanded with a field for voucher type.

A4-32986

1644

Uploading accounting data to the Cloud

The standard chart of accounts and alternative number are now automatically retrieved from the general file section 1001 Bookkeeping Act – set up'

The file for upload has been expanded with texts for VAT code, default VAT code account, default account, application and user.

Empty journals will be marked as processed.

A4-31927

1657 1658

Opportunity for additional information

The following fields have been added to the display:

If you want to be able to see one or more of these fields in the application, you must setup the fields in general file section 850 'Field attributes’ for application 1658 using application 'System parameters’ (0029).

A4-33400

1836

Clearing VAT report date

This application must be used to reset the date/user for VAT Reconciliation or VAT reporting on financial entries if the dates have been incorrectly updated when running the applications 'Print VAT Reconciliation' (1436) or 'Print VAT reporting' (1437).

A4-32963

2111 3111

EU VAT number

When the EU VAT number is validated on the debtor/creditor master data, a warning is displayed if the number is left blank.

A4-29706

2111 3111

Credit limit

An application parameter has been added so that you can choose to have the credit maximum displayed in 100 or in 1000 units.

Remember that the text for the field for 'Maintain A/R master data' (2111) and 'Maintain A/P master data' (3111) must be adjusted if this parameter is changed. Adjust the text using application 'Variable User setup' (0125).

A4-31036

2265 3265

Receiving incoming payment

Several invoice references are now being searched for, running the application for settlement of invoices, if more than 1 reference has been noted on a payment entry from the bank. 

A4-30852

2265 3265

Receiving incoming payment

It is possible to create and post the payments on a journal per voucher. How the journals are to be created is set up in general file section 2265 ' Receiving incoming payments':

A4-31319

2265 3265

Exclude FIK/Reference payments

With a parameter in the setup for payment receive in general file section 2265 ' Receiving incoming payments’ it is now possible to omit all reference payments when loading data via application 'Handling of files’ (0654)

A4-31778

2382

Search invoice by reference

When searching for one or more invoices using a reference number, the system first searches for whether the reference number has been extracted when printing out the account statement.  If not, the invoice reference is searched for on the debtor transaction.

A4-30294

2414 3414

Historical Overview

An application parameter has been created so you no longer need to print all history data to be able to investigate for settlement history errors on accounts receivable or accounts payable transactions.

A4-31739

2437

Possibility to exclude customers from specific countries in the list

It is possible to exclude customers from up to 5 specific countries from the list. For this to happen, the following application parameter must be initiated. The solution now also works for customers with VAT numbers without prefixed ISO country codes

A4-31298

2457

Stop code

If a stop code is set on one or more records for a customer, the customer is marked in the overview with a yellow flag to indicate that some of the customer’s transactions will not be included on the reminder.

In the general file section 2421 'Reminder level' a new parameter has been added where you can choose whether the stop code for reminders for the individual transaction should be retained or not. If it is retained, then the transaction will automatically be included on the next reminder proposal, but the transaction will be marked as stopped for reminder.

A4-12480

2658 3658 4658 4659

Editing dates

The dates for debtor, creditor, asset and appropriation master data are now been edited correctly.

A4-31567

3220

Card type code and reference information

On the screen with invoice entries in 'Maintain payment proposal' (3220) two columns have been added with respectively card type code and reference from the individual entry.

Information about the card type code and reference has also been added to the Excel printout with the payment proposal.

A4-27749

3220 3490 3652 XML payments

Creditor address for XML payments

In the application parameter for 'Maintain payment proposal' (3220) you can set up which address lines are to be written in the file for the bank. 3rd address line has been added.

A4-29767

3220

Vouchers per payment

By changing the application parameter, it has been made possible to get a new voucher number per payment.

This requires setting this application parameter equal to 3:

A4-31946

3490 3652

Vendor Number 

The creditor number is normally written in front of the creditor name in the xml file for the bank. A parameter has now been created in general file section 3128 ' Notification Method', where it is possible to deselect, the number to be being written.

A4-31690

3491

Restore XML Creditor Payments (NO)

This application is only relevant for Norwegian companies. The application is used to restore XML creditor payments for unposted payment transactions. See the application description for the application for more information.

A4-30833

3652

NO XML Return (Norge)

This change is only relevant for Norwegian companies. The date for 'Send to bank' (KDATO1) will be set to 0 in the future when the invoice has been settled.

A4-31035

3653

Restore file with xml payments to bank

This correction is only relevant for Norwegian companies. When payments are to be restored for upload to the bank, a file with information regarding return response now updated successfully.

A4-31381

3851

Resend Records from Workflow

Records from WorkFlow transactions can be received a second time. This may be necessary if errors are found or if the transactions are erroneously deleted.

A4-28346

3851

Dealing with small differences

It is now possible to allow small differences according to the setup for the posting application in general file section 1412 'Interface control'.

A4-31599

4312

Copy Applications

If you create an application based on application 'Asset transactions - operation’ (4312), you can now put in a message member in the application parameter to control the headings for the new application.

A4-32210

Acubiz integration

ACUBIZ integration

The integration file for mapping voucher numbers with attachments has been expanded to include date and time of receipt.

A4-32267

Archiving

Restservice archiving

When archiving via residual service, it is validated against section 1148 'Call of  MultiArchive for application number and posting ID whether the document must be archived.

If an error while archiving, the document is placed in application 'Resend in the event of an error in archiving' (3844).

A4-32789

Excel accounting

Archiving of Excel template for posting

A new ABC document set-up has been created including modules that make it possible to archive the actual Excel file in Attachment. 

The solution requires that the voucher type is used in the Excel template and that the voucher type alone controls that a voucher number is extracted via lookup in ASPECT4 Finance.

The ABC document is called:

This requires a licence for Excel accounting and a licence for attachment.

If NEXT 2.0 archiving solution is used, further archiving can take place afterwards.

If necessary, contact your EG consultant to get help using this new option.

A4-20349

Tax Information

Restservice to retrieve VAT information from ASPECT4 Finance

A service has been developed to retrieve VAT information from ASPECT4 Finance for e.g. WorkFlow or other external systems.

GETVATCODES_

·    enter date for VAT information

A4-30691

UDF

UDF for calculating a due date

Two new UDFs have been prepared for calculating the due date for the debtor and creditor respectively based on the payment term on master data.

Debtor:

Payduedate_1(Group, Company, Debtor, Invoice date/calculation date, Due date number (1, 2 or 3))

Creditor

Payduedate_2(Group, Company, Creditor, Invoice date/Calculation date, Due date number (1, 2 or 3))

A4-31660