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Table of Contents

You can integrate Optimaze Worksense with a 3rd party booking system to help users to quickly find available meeting spaces and create an ad-hoc booking.

Currently supported 3rd party systems are Microsoft Office 365 and Microsoft Exchange Server 2016 or newer.

How it works

Optimaze Worksense reads and writes the 3rd party systems booking data through APIs. Detailed information can be found under each 3rd party system in the integration section.

As we are actively developing the software there are slight differences what features are available on the mobile application and on the web application. Below is a table explaining the differences in features and what information can be viewed in the web application and mobile application.

Functionalities

Features

Feature

User interface

Mobile application

Web application

Lobby screens

Search available rooms

x

Book

x

x

x

Start and end time

x

x

x

Location

x

x

x

Title

x

Participants

x

View bookings

Start and end time

x

x

x

Location

x

x

x

Title

x

Participants

x

Access and Permissions

NOTE: Once booking features are enabled all users have access to the calendars you have entered into the Optimaze system. See instructions on next pages to see how calendars are added. Also all Optimaze Worksense There also differences on what booking information users can view and edit calendars according to tabledepending on whether the booking was made from Optimaze Worksense or not. The table below explains these differences.

Feature

Booked through Worksense

Not booked through Worksense

View bookings

x

x

Start and end time

x

x

Location

x

x

Title

x

Participants

x

Edit booking

x

Start and end time

x

Location

x

Title

x

Participants

x

Setup

  1. Setup the integration

to the
  1. between Optimaze Worksense and your 3rd party booking system

Setup
    1. O365 instructions

    2. Exchange Server instructions

  1. Define bookable spaces in Optimaze Space

View and create bookings in Optimaze Worksense
  1. software module. See instructions here

  2. Test the integration by creating a booking, editing a booking, and cancelling a booking from Optimaze Worksense

note

You cannot have more than one integration enabled

You cannot have more than one integration enabled

Note

Once the intergration is enable all users have access to the calendars you have entered into the Optimaze system

Access and Permissions

NOTE: Once booking features are enabled all users have access to the calendars you have entered into the Optimaze system. See instructions on next pages to see how calendars are added. Also all Optimaze Worksense users can view and edit calendars according to table.