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The gear icon button next to the search field opens the column configuration panel, where any of the following columns can also be shown instead:
- Rental area type — the rental area type selected for the rental areaa broad classification such as Commercial, Residential or Storage.
- Property type — the property type of the building where the rental area is located, for example Office building or Shopping center.
- Rental area utilities — the utilities selected for the rental area, for example Air conditioning or Elevator access.
- Residence types — the residence type(s) selected for the rental area, for example Studio; applies to residential rental areas.
- Purpose of use — whether the rental area is used for outrent or inrent.
- Rentability — the rentability set for the rental area: rentable, not rentable or in own use. This is the underlying setting behind the calculated Rental status column above.
- Owner — the party entered as the legal owner of the property, which may differ from the lessor party named on the rental area’s agreements.
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- Rental status — shows only rental areas with the selected status (available, not rentable, in own use or rented). Use this to, for example, find only the currently available areas.
- Purpose of use — shows only rental areas used for outrent, or only those used for inrent. Useful for separating the areas being leased out to tenants from the ones the organization itself rents in.
- Name — shows the rental area with the selected name. Useful when you already know which rental area you are looking for.
- Premises — shows only rental areas located in the selected building. Useful when reviewing everything available in one specific property.
- Cost center — shows only rental areas linked to the selected cost center. Useful for financial reporting scoped to a specific cost center.
- Rental area type — shows only rental areas of the selected rental area type, for example only Commercial areas.
- Space type — shows only rental areas of the selected space type, for example only Office space. Combine it with the Rental status filter to search for a specific kind of vacant space.
The Show ended checkbox also includes rental areas whose rental period has already ended; these are hidden by default. A single filter is removed by clicking it, and all filters at once with the clear-all option.
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The list view can also be downloaded to Excel with the download button, following the chosen sort order and the selected filters.
Example: finding vacant office space for a new tenant
To find space to offer a prospective tenant looking for office premises: open Filters, set Rental status to Available and Space type to Office, then apply the filters. Sort the filtered list by the Target rent column to compare asking rents, and open a candidate rental area’s name to review its Property details and Rental area utilities (for example, whether it has Air conditioning or Parking included) before proposing it. Once a tenant is chosen, add the rental area to a new or existing agreement (see Adding a rental premise to an agreement) — its rental status then updates automatically and it no longer appears in an Available-filtered search.
Creating a new rental area
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- In Premises, enter the building where the rental area is created. The program finds the building with a free text search.
- In Rentability, select whether the rental area is rentable, not rentable or in own use.
- Add taxation information opens the VAT details: the VAT liability of the premise and its effective date.
- The Property details (rental area type, property type, space type, rental area utilities, residence types — for example Commercial, Office building, Office, Air conditioning, or Studio) are used when filtering rental areas and as optional list columns. Options for the drop-down lists are added in the Administration section.
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