How it works
The M365 calendar booking integration uses Microsoft 365
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General
Employees can find quickly available meeting spaces and create a booking from Optimaze Worksense. More information about Worksense’s booking features are listed on the next page.
Optimaze Worksense in itself does not have booking features. It uses Microsoft O365Graph APIs to view, create, and edit your organizations’ calendars according to users’ actions. You can find more information about the Graph API here.
Technically all bookings made from
Worksense are created by the room’s
M365 account which is being booked. The room is the organizer and invites the user and possible other participants to the calendar booking.
Features
Feature
User interface
Mobile application
Web application
Info screen
Search
x
Book
x
x
x
Start and end time
x
x
x
Location
x
x
x
Title
x
Participants
x
View bookings
Start and end time
x
x
x
Location
x
x
x
Title
x
Participants
x
Access and Permissions
NOTE: Once booking features are enabled all users have access to the calendars you have entered into the Optimaze system. See instructions on next pages to see how calendars are added. Also all Optimaze Worksense users can view and edit calendars according to table.
Feature
Booked through Worksense
Not booked through Worksense
View bookings
x
x
Start and end time
x
x
Location
x
x
Title
x
Participants
x
Edit booking
x
Start and end time
x
Location
x
Title
x
Participants
x
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EG Worksense has access to all calendars in your organization’s M365 account with the ‘Read and write calendars in all mailboxes’ |
application level permission. More information regarding the permissions can be found on Microsoft’s Graph documentation, here. |
If you have the need to restrict the use of certain calendars, you can do that by scoping application permissions to specific exchange online mailboxes. See Microsoft instructions here.
If you have the need to restrict the use of certain calendars, you can do that by scoping application permissions to specific exchange online mailboxes. See Microsoft instructions here.
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Through Worksense users can access only those calendars that have been entered into the system. See instruction here how the calendars are added. |
Enable booking features
You must have Administrator role in
EG Worksense in order to enable booking features.
Log in to Optimaze EG Worksense
If you haven’t installed Optimaze Worksense as an ‘Azure Enterprise Application’ please see Microsoft O365 integration365 integration
Navigate to the ‘Administration’ tab
Select ‘Microsoft 365’
Click the Integrate button and follow the Microsoft 365. You will need ‘Global Admin’ permissions.
- Click Connect under the booking integration section
Click toggle button next to ‘Enable booking features’
The button will change to blue
You must have Space management role in Optimaze Portal.
Log in to Optimaze portal
Go to Optimaze Space module
Select 'Capacity objects' from the Edit drop-down menu
Select an individual capacity object and enter the room’s calendar’s email address
If you are making changes for an upcoming floor plan update, you can select ‘Modification begin date’
Also make sure that:
The capacity object has Meeting space as a reporting type Changing capacity object's reporting type
All room’s have names: Adding names to rooms
Click ‘Save’
Add email addresses to the floor plans
After you have enabled the booking feature, you need to add the email addresses of bookable spaces to the floor plans. Check the instructions here: Adding a meeting room email address to a space
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