General
Employees can find quickly available meeting spaces and create a booking from Optimaze Worksense. More information about Worksense’s booking features are listed on the next page.
Optimaze Worksense in itself does not have booking features. It uses Microsoft O365 Graph APIs to view, create, and edit your organizations’ calendars according to users’ actions. You can find more information about the Graph API here.
Technically all bookings made from Optimze Worksense are created by the room’s O365 account which is being booked. The room invites the user and possible other participants to the calendar booking.
With the ‘Read and write calendars in all mailboxes’ O365 Application level permission Optimaze Worksense has access to all calendars in your organization’s O365 account. However, Optimaze Worksense users can access on those calendars that have been entered into the system. See section x how they are added.
Features
Feature | User interface | ||
Mobile application | Web application | Info screen | |
Search | x | ||
Book | x | x | x |
Start and end time | x | x | x |
Location | x | x | x |
Title | x | ||
Participants | x | ||
View bookings | |||
Start and end time | x | x | x |
Location | x | x | x |
Title | x | ||
Participants | x | ||
Access and Permissions
NOTE: Once booking features are enabled all users have access to the calendars you have entered into the Optimaze system. See instructions on next pages to see how calendars are added. Also all Optimaze Worksense users can view and edit calendars according to table.
Feature | Booked through Worksense | Not booked through Worksense |
View bookings | x | x |
Start and end time | x | x |
Location | x | x |
Title | x | |
Participants | x | |
Edit booking | x | |
Start and end time | x | |
Location | x | |
Title | x | |
Participants | x |
Enable booking features
You must have Administrator role in Optimaze Worksense in order to enable booking features.
Log in to Optimaze Worksense
If you haven’t installed Optimaze Worksense as an ‘Azure Enterprise Application’ please see Microsoft O365 integration
Navigate to the ‘Administration’ tab
Click the toggle button next to ‘Enable booking features’
The button will change to blue
Set up email addresses in Optimaze Space
You must have Space management role in Optimaze Portal.
Log in to Optimaze portal
Go to Optimaze Space module
Navigate to 'Floors' in the top navigation bar and open a floor plan by clicking on it
Select 'Capacity objects' from the Edit drop-down menu
Select an individual capacity object and enter the room’s calendar’s email address
If you are making changes for an upcoming floor plan update, you can select ‘Modification begin date’
Click ‘Update selected capacity objects’
Also make sure that:
The capacity object has Meeting space as a reporting type Changing capacity object's reporting type
All room’s have names: Adding names to rooms
