for EG Worksense.
3. Navigate easily to your building and floor
Tap the ‘Buildings’ Buildings tab to see available buildingsthe floor plan of your default building floor. Tap a building to open up all the floors. Selecting a floor opens up the floor planname at the bottom to choose another floor or building.
4. Find available workspace
After signing in, open a floor where you would like to find an available space, such as workstation or meeting room. The floor view plan tells you whether the space is
'Unoccupied' - No one is using the workstation/room space at the moment (based on occupancy sensor data)
‘Recently occupied’ - Someone has recently been using the workstation/room space (based on occupancy sensor data)
'Occupied' - Someone currently uses the workstation/room space (based on occupancy sensor data)
'No occupancy information' - No sensors installed, but meeting room bookings or workstation booking status can be seen
- Bookable - The space is available for booking
Booked - Someone has booked the space via Worksense mobile app
Out of use -The space ‘Out of use’-The workstation cannot be used or booked, or it is in need of maintenance'Booked' - Someone has made a booking on the workstation via Worksense mobile app
5. View
Indoor Air Dataindoor air data
In the floor plan view you can choose to view indoor air data by tapping the 
button on the top right corner. The available indoor air data includes Temperaturetemperature, Humidity humidity & CO2 CO2 levels. The data is based on indoor air sensors.
6. Book
a meeting roomWhat?
Find rooms with the search tool
See the room’s current status and its capacity (how many people the room fits)
View ongoing and upcoming meetings during the same day
workstations, meeting rooms or other resources
There are two ways to start a new booking. The actual booking of the resource is the same for both.
| Info |
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Booked resources are marked on the floor plan with the profile picture or initials of the person who made the booking. For anonymous bookings, a placeholder profile picture is shown. When you book a meeting space, a |
Book an available room immediately or later for the same day
Anew room booking will be |
added to its calendar in Outlook |
. You can only cancel calendar bookings in Worksense which have been made |
in the Worksenseapp |
. Outlook bookings cannot be deleted or modified via the Worksense app |
. |
Book a resource from the booking page
- In the Bookings page, tap the
button next to the date you want to make the booking for. How many days you can book in advance depends on your organization settings. - Choose the type of resource you want to book.
- The floor plan will be shown, filtered to only show the resource type you selected. Available resources are shown with a green circle. By default, the floor plan will show resource availability on your selected date for 8 hours from the start of your default booking time, but you can adjust the time interval.
- Tap a resource on the floor plan to see its details, which may include name of the resource, the type of the resource, occupancy status, capacity (how many people a room fits), and existing bookings.
- If the resource is available, the time interval will be shown as ready to book. If you want to adjust the booking start time and duration, you can drag the selection vertically on the calendar view or tap More and change the start and end time.
- Tap Book to make your booking.
Book a resource from the floor plan
- Tap Buildings to see your default building floor.
- If you want to book for future, tap Now, set the date, start time, and end time and tap Update. The floor plan will then show the available resources during the specified period with a green circle.
- Optionally, you can filter the floor plan to only show a specific resource type, such as meeting spaces, by tapping Show all.
- Tap the resource you want to book, such as a workstation or a meeting space, on the floor plan to see its details. Details may include name of the resource, the type of the resource, occupancy status, capacity (how many people a room fits), and existing bookings.
- If the resource is available, the time interval will be shown as ready to book. If you want to adjust the booking start time and duration, you can drag the selection vertically on the calendar view or tap More and change the start and end time.
- Tap Book to make your booking.
7. Make a service request
- Tap the resource that needs attention, such as workstation or a meeting space, on the floor plan, then tap
Service request.- If the issue is not related to a specific resource,tap the icon in the top right corner of the floor plan. Then tap the approximate location on the floor plan where the issue is.
- If the issue is not related to a specific resource,tap the
- Select the type of the request
or
…click a meeting room symbol in the floor plan
7. Book a workstation
What?
Booked workstations are marked on the floor plan with a ‘Booked’ icon. Bookings can be made up to seven days in advance and you can make a booking for the entire day or for part of the day.
All workstation booking are anonymous, which means that no one can see who has made the booking*.
How?
Select 'Find' to find available workstation for today or up to seven days in advance
OR… View a floor plan, select an available workstation and book it
View your current bookings under ‘Workplace’ in the menu
Cancel your booking or check the location of a workstation you have booked
You can add more bookings by selecting again ‘Find’
Video: Video: How to book a workstation
| Note |
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*There is a new demo version up for trial for workstation bookings where you can see who has made bookings, which shows only the initials of the person. This feature can currently only be switched on by Optimaze Help Desk. Please contact us for further information. |
| Info |
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Workstation bookings are now also in the Worksense web application! In the current version you can make workstations bookings only for the same day via the web application. |
8. Make a service request
Select a work desk or a room from the floor plan and click ‘Service request’
OR
THENSelect the type
- , write a description and attach an optional
- photo.
Tap Send and your request will be handled by your organization’s help desk.
8. Customize your Worksense experience
In ’Settings’ you can change the following
Tap Settings to change:
Your home building and floor
- The default booking start time
Language of the app
Language
Date and number format
Temperature unit
Distance unit
Use color-blind optimized colors
Give feedback and more
