How it works
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. Setup EG Worksense & start measuring your workplace
2. View real time data in Optimaze Panorama
How to view reporting
1. Open your browser and go to the Optimaze portal
2. Go to Panorama
3. Click on ‘Custom reports’ in the blue header
4. Choose which report you want to view by clicking on the ‘Choose report’ drop-down menu on the right
Basic Functions of the Reporting
1. Take your mouse on top of a graph and click “…” -button on the top right corner of the graph
2. Select ‘Export data’ and select .xslx or .csv format
Occupancy Dashboard
Occupancy dashboard requires Occupancy info -feature.
The dashboard shows you occupancy data gathered by Occupancy sensors.
Time interval
The title of the page defines the time interval used for calculating the occupancy metrics on the report page. Two time intervals are used on the report: 1 hour and 5 minutes.
Time interval means what interval is used for calculating if a space is occupied or not.
‘by 1 hour’ = a day is split into 1 hour time intervals. If a workstation or a meeting room is occupied during a 1 hour interval just once, it is calculated as occupied.
‘by 5 minutes’ = a day is split into 5 minutes intervals. If a workstation or a meeting room is occupied during a 5 minutes interval just once, it is calculated as occupied.
If you would like to have different time intervals on your report, contact your account manager.
Building Filters
You can leverage the different filters on the left hand side to look at more detailed data based on your needs. You can pick one, or a combination of many options if you have more than one, in other cases you can leave the filter as ‘All'.
Building - name of your building
Floor - name of your floor
Building block - the building can be divided into building blocks
Space label - label of your space
Space name - name of your space
Capacity object type - name of the seat type, for example ‘Workstation’ (you can use our templates or create your own)
Capacity object sub type* - name of the seat sub type, for example ‘Open’ workstation (you can use our templates or create your own)
Usage type - assigned or shared capacity object
Capacity - four categories based on the capacity object’s capacity: ‘S, 1-4 persons', ‘M, 5-9 persons’, ‘L, 10-15 persons’, ‘XL, 16 persons or more’
Organisation - organisations defined to spaces
| Note |
|---|
| Capacity object sub types will only show up in the filter once there is occupancy data. In other words, if a capacity object sub type has 0% occupancy it will not show up in the filters. |
Time Period Filters
Additionally, you can view different time periods during your measurement. For example if you want to look up a specific week or certain weekdays. The filters below are located on the top of the occupancy tab:
Date range - pick a period between two dates, for example 1.6.2019 - 31.5.2020
Selected dates - deselect dates that you want to exclude from the report
Months - pick from any month or several (January-December)
Weekdays - pick from any weekday or several (Monday-Sunday)
Hours - pick between any hours from 0-24
Bar charts
The summary page has three main bar charts depicting the ‘average’ bar charts based on your selected filters:
occupancy by Month
occupancy by Weekday
average occupancy Hourly
The occupancy page has one main bar chart depicting the average occupancy by hour and day
Donut charts
Furthermore, on the right you can view three donut charts showing the below data based on your selected filters:
average
daily peak average
peak
Heatmaps
The Heatmap page shows you literally how hot or cold the seats are according to their use. The higher the average utilization rate the warmer the color (red) of the seat and vice versa (blue) for lower utilization.
Each Heatmap shows one floor per page. Otherwise Heatmaps have the same functions for filters, time period and donut charts as in the other pages
Occupancy metrics explained
Average the average occupancy value
Daily peak
average the average of each day’s peak value
Peak one individual peak occupancy value during the selected time period
Cleaning Dashboard
Cleaning Dashboard can be set up based on occupancy sensor data. The data is presented on a floor plan as a heatmap. The heatmap can be set up to show data only for the time period between the cleaning shifts.
The heatmap will show all seats/rooms that were utilized even once during the day (utilization > 0%) as red. And all seats/rooms that were not utilized at all during the day as blue.
The cleaning staff can be given permission to view the report directly from Optimaze Portal, so there is no need to, for example, print out the heatmap before the start of each shift.
Indoor Air Dashboard
Indoor Air Dashboard requires Indoor Air Info -feature.
Indoor Air report shows you CO2, humidity, temperature and VOC levels gathered by Indoor Air sensors .
View different data by changing from the tabs in the bottom.
The indoor air data has two main bar charts depicting the average values based on your selected filters:
Average by Month
Average by Weekday
And one main line chart depicting the average, minimum and maximum values based on your selected filters:
Average, Minimum and Maximum Hourly
CO2
Target: under 800ppm.
Humidity
Target: 5%-70%
Temperature
Target: 20.5°C -26°C
VOC
Target: under 300 ppb
the sensors measure the volatile organic compounds (TVOC). These compounds usually come from new paint or carpets.
Workstation Booking Dashboard
Workstation Booking dashboard requires Workstation bookings -feature.
The report dashboard shows the data from workstation bookings made by Worksense users.
Summary
Summary - page shows key and basic workstation booking figures.
The Basic Info -box includes the total number of workstations and the number of usable and not usable workstations.
‘Help’ - button on each page will direct you to this report instructions page.
Number of Workstation Bookings
The Workstation Bookings -page shows the number of bookings by seat subtype, organization, building, floor, weekday and date.
Daily avearage bookings means the number of bookings made per day on average.
Percentage of Booked Workstations
Percentage of Booked Workstations -page shows the workstation bookings in percentages. The graphs depict how many workstations were booked by building, floor, subtype, organization, date and weekday.
The percentage of booked workstations is calculated by:
number of bookings / bookable workstations
Drill Down Bar charts
‘Building & Floor' bar graph shows the data by Building as a default. And 'Subtype & Organization’ graph shows the data by Subtype as a default.
In order to view the Floor or Organization data drill down the graph by clicking the two downward arrows on the top right corner.
Or ‘Expand all down one level in the hierarchy’ by clicking the joint downwards arrow.
