Arrival registered: The function is available on purchase order in status ‘Ordered' or 'Confirmed'. Purchase orders can be registered on arrival. This will give you an overview of arrived purchase orders on which no goods receipt has been made. Arrival-registered purchase orders can be filtered out in the filter 'Status’.
+ Document: Documents can be uploaded/linked to the order.
Ordered: The button is available on a purchase order in the status ‘Requirement'. When the order is set to the status 'Ordered', the 'Order date’ and 'Ordered by' (logged in user). Buttons for, among other things, 'Goods receipt' and 'Confirmed' will be available, and it is no longer possible to select/click on the 'E-mail' button, see details below.
Email: The button is only available on the purchase order in the status 'Requirement'. Via this functionality, an e-mail is created to the supplier with the purchase order as a pdf-attachment (uses standard pdf purchase order printout). The sender address will be the 'Sender address' set in the 'System settings'.
Confirmed: The button is available on a purchase order in the status 'Ordered'. This status is usually used / set when the supplier has confirmed the order.
Reception: The button is available on a purchase order in the statuses 'Ordered' and 'Confirmed'.
+ Invoice control: Created from the purchase order in the status 'Received'.
Edit: For example, new purchase order lines can be added to a purchase order.
Copy: The entire purchase order, including order lines can be copied.
Cancelled: In any of the statuses ‘Requirement’,'Ordered' and ‘Confirmed’, an order can be cancelled.
Status buttons to move the order forward or back in the workflow status, as well as goods receipt (and partially received) are in this screen.
Approved: The order can be set to ‘Approved’ status when all the purchase order lines/order have been invoice-controlled. Approved orders cannot be edited. Note: In ‘Admin’ → ‘System settings’, an email address is set up for notification of approved purchase orders.
Note when receiving goods, if you receive more than ordered, you will get an error message unless you enter the number received with a decimal place. As an example: Have you ordered 1 pc. and receives 2 pcs. the number must be entered as 2,0 to avoid error message.