Onboarding your employees

1. Open Optimaze Worksense

• Use through a web browser*: https://worksense.optimaze.net
  * the supported web browsers are Firefox, Microsoft Edge and Google Chrome
  

• Download the Optimaze Worksense app to your mobile phone from the Google Play Store or Apple App Store.
  Search keyword: ‘Worksense’

2. Sign in

• If Microsoft or Google log in is enabled, use the Microsoft or Google buttons to sign in to Optimaze Worksense. If you have any questions about the Microsoft sign in contact your organisation’s IT department.

OR

• Use your email address and password.

  • If you do not have a user name yet, your organization’s administrator can send you a registration link, instructions here

3. See available spaces

After signing in, open a floor where you would like to find an available space. The floor view tells you whether the space is

• 'Unoccupied' - No one uses the seat/room

• ‘Recently occupied’ - Someone has recently used the seat/room (Work desks – during the past 2 hours)

• 'Occupied' - Someone currently uses the seat/room

• 'No data' - No sensors installed, but meeting room bookings can be seen

5. Find and book spaces, view availability

• Find rooms with the search tool

• View ongoing and upcoming meetings

• Book available meeting spaces

  • You can only cancel calendar bookings made via the Worksense app (Outlook bookings cannot be deleted or modified via the Worksense app)

6. Click a meeting room symbol in the floor plan to

• See the room’s current status and its capacity (how many people the room fits)

• View ongoing and upcoming meetings during the same day

• Book an available space immediately or later for the same day

  • A new room booking will be updated to the space calendar in Outlook

  • You can cancel any calendar bookings made in Optimaze Worksense (bookings made in Outlook cannot be deleted or modified)