Workstation bookings allows Optimaze Worksense users to book workstations. This way users can secure a workstation before arriving to the office.
noteWe are releasing the first version at the end of July. The first version allows bookings only on the day-of. We are currently working on adding the ability to book workstations in advance.
We are releasing the first version at the end of July. The first version allows bookings only on the day-of. We are currently working on adding the ability to book workstations in advance.
How it works
Book a workstation
Book a workstation by selecting the desired workstation in the floor plan and selecting ‘Book’. Booked workstations are marked on the floor plan. If an occupancy sensor has been installed on the workstation, the icon presenting the booking status is coloured according to the occupancy information.
Your bookings
You can see the workstations you have booked at the beginning of the ‘Workplace’ menu. Here, you can cancel your booking or check the location of a workstation you have booked. You can also cancel the booking in the floor plan and, if you want to switch your booking to another workstation, you can book a new workstation. This removes your previous booking.
FAQ
Q: How will I know if a workstation has been booked?
A: Check from the floor plan the workstation’s booking status by clicking on it. It will say ‘Booked’ if it is currently booked. Bookings are also represented on the floor plan with a small icon inside the circle that represents a workstation.
Q: What do the colours mean on the workstation?
A: Workstation are coloured according to the occupancy sensors information: red (occupied), green (unoccupied), yellow (temporarily unoccupied), grey (no occupancy sensor installed)
Q: I don’t remember which workstation I booked, where can I see the location?
A: Navigate in the mobile application to ‘Workplace' where all of your workstation bookings are listed. Expand your booking and select ‘See location’.
Q: How do I cancel my booking?
A: Go to ‘Workplace’ where you can see all your bookings and expand the booking you wish to cancel. You should see now a ‘Cancel’ button.
Q: Can I make a booking for Tomorrow or next week?
A: Unfortunately not in the current version. We are working hard to give you the ability to book workstations for 7 days into the future.
Q: Can I book for two days?
A: In the next version you can create separate bookings for individual days.
Q: Can I book just for 3 hours?
A: Unfortunately not, currently bookings are for the whole day.
Q: Can I book for another person?
A: No, a booking is for you and created with your personal Optimaze Worksense account.
Q: Can I see which workstation my colleague booked as I want to sit next?
A: Unfortunately not at this time. We are concidering adding a feature where you can search where other sit.
Q: What should I do if somebody is at the workstation I booked?
A: Find another workstation or sit next to them.
Setup
You must have an ‘Administrator’ role in Optimaze Worksense to setup the feature.
Log in to Optimaze Worksense
Navigate to the ‘Administration’ tab
If the tab is not visible please contact a Optimaze Worksense administrator or support@optimaze.com to find out who in your organization to contact.
Select ‘Enable workstation bookings’
Click ‘Save’
Test that you can create workstation bookings with the mobile application
You might need to close and restart the mobile app