Form for registering deviations. This form can be accessed from within the deviation system for people who can log in to the system. Users who do not use the system can also submit deviations via a URL address. This can be found under ‘Deviation management’ in the system settings. See separate description. Desktop computers and tablets/mobile phones can be used to submit deviations.
From
Email:/Name:/Tel.: Contact information of the reporter. Email address is compulsory. The email address and name automatically come up from a logged-on user. Tel. no. and department will also be shown here if they are registered for the user.
Message details
Type: Select type of deviation. The deviation will be sent to the person who has been set up as the supervisor (Administrator) for this type of deviation.
Incident: For use on HSE-related deviations: Near accident - Accident without Personal Injury - Accident with Personal Injury - Other.
Subject: Brief description of the deviation.
Order type/no.: You can indicate, as information only, whether there is a work order, asset, purchase order, etc., and insert a number for the order type. Filter options are available.
Addressee: If needed, option to link addressee from the addressee register. Filter options are available.
Project: If needed, option to link project from the project register. Filter options are available.
Asset: If needed, option to link asset from the asset register. Filter options are available.
Origin: Option to indicate what the origin of the deviation was. Filter options are available.
Category
One or more categories can be linked to the deviation (Select multiple by holding down the CTRL key). Filter options are available.
Description
Insert a more detailed description than you can insert in the subject. Searchable.
Immediate action
Insert an immediate action that has been performed.
Suggested corrective actions
Insert suggestions for any corrective actions.
Causal analysis
Free text field for causal analysis
Attachment
Insert/upload up to 3 pictures/files.
Send message
When the deviation has been sent, you will receive a receipt that the deviation has been sent, as well as an email with a link to the deviation, allowing you to follow its status. People logged into the system also have a full overview in ‘My registered deviations’.