Each capacity object has a capacity and with the feature you can set how much of it is usable. A few example use cases where the feature can be used:
A section of a floor is under maintenance for several weeks and all of the workstations and meeting rooms are not usable during the time. You want to show this information also in EG Worksense and take into account in the utilization reporting.
During COVID-19 you want to support social distancing and every other workstation is not usable and meeting rooms' capacity is lowered by 50%.
How it works
If the feature is enabled, EG Worksense uses the usable capacity information to represent a capacity objects' reduced capacity or mark them as ‘Out of use’ if usable capacity is 0. No occupancy status or booking information is shown for ‘Out of use’ capacity objects.
Usable capacity is set in Optimaze Space module and you can set it for existing capacity objects or when placing new ones.
Instructions
You must have Space management role in Optimaze Portal.
Enable the feature
Log in to Optimaze Portal
Go to Optimaze Space and choose ‘Capacity object types’ under the ‘Administration’ drop down menu
Select the main capacity object type you wish to enable the feature by clicking ‘Edit’
Note, the feature also applies to sub types
Check the box for ‘Usable capacity’
Click ‘Save’. You are now ready to start using the feature.
Open a floor plan under ‘Floors’ or navigate to ‘Buildings' to start adding capacity objects or edit existing ones
Add capacity objects with usable capacity = 0
Click ‘Edit' and ‘Capacity Objects…’ on the top navigation bar
Select capacity object type, capacity, and set the usable capacity to 0
Click floor plan with your mouse on the position, where you would like the object
Note! If you left usable capacity empty, nothing will happen when clicking on the floor plan
The capacity objects are automatically saved to the floor plan
Continue adding capacity objects until you are ready
Edit existing capacity objects
Click ‘Edit' and ‘Capacity Objects…’ on the top navigation bar
Select one or more capacity objects you want to edit the ‘Usable capacity’ information
Set the capacity object’s usable capacity to 0, if you want to make it out of use
Click ‘Update selected capacity objects’
Tips and notes
When you want to reopen a workstation, increase the available capacity to the value 1
You can give a date when your modifications will apply to your selected capacity objects
If you know in advance when workstations are reopened or the available capacity of a meeting rooms returns to normal, you can make these changes in advance.
Usable capacity cannot be larger than the object’s capacity
Usable capacity cannot be negative
Usable capacity does not affect installing occupancy sensors to capacity objects with Optimaze Inventory
No occupancy status or booking information is shown in EG Worksense for ‘Out of use’ capacity objects