You can integrate EG Worksense with a 3rd party booking system to help users quickly find available meeting spaces and create an ad-hoc booking.
Currently supported 3rd party systems are Microsoft 365 and Microsoft Exchange Server 2016 or newer.
How it works
Worksense reads and writes the 3rd party systems booking data through APIs. Detailed information can be found under each 3rd party system in the integration section.
As we are actively developing the software there are some differences what features are available on different endpoints. Below is a table explaining the differences in features and what information can be viewed in the web application and mobile application.
Feature | Mobile application | Web application | Lobby screens |
|---|---|---|---|
Search available rooms |
| ||
Book |
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Start and end time |
|
|
|
Location |
|
|
|
Title |
| ||
Participants |
| ||
View bookings | |||
Start and end time |
|
|
|
Location |
|
|
|
Title |
| ||
Participants |
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There also differences on what booking information users can view and edit depending on whether the booking was made from EG Worksense or not. The table below explains these differences.
Feature | Booked through Worksense | Not booked through Worksense |
|---|---|---|
View bookings |
|
|
Start and end time |
|
|
Location |
|
|
Title |
| |
Participants |
| |
Edit booking |
| |
Start and end time |
| |
Location |
| |
Title |
| |
Participants |
|
Setup
Setup the integration between EG Worksense and your 3rd party booking system
Define bookable spaces in Optimaze Space software module. See instructions here
Test the integration by creating a booking, editing a booking, and cancelling a booking from EG Worksense
Once the integration is enable all users have access to the calendars you have entered into the Optimaze system