You have access to real-time sensor data and reporting through the Optimaze portal. Compare between different seat types, time intervals, weekdays, floors, buildings and hours of the day or find the most popular spaces with our interactive reporting tool. This article shows all the metrics you have access to.
Analyse your office usage with real time data in our Optimaze Panorama reporting tool. It provides fast, visual and interactive reporting for workplace management.
How it works
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Setup Optimaze Worksense & start measuring your workplace
View real time data in Optimaze Panorama
Use the data to support smarter decision making & improve employee happiness
How to view reporting
Open your desktop and go to the Optimaze portal
2. Go to Panorama
3. Click on ‘Custom reports’ in the blue header
4. Choose which report you want to view by clicking on the white ‘Choose report’ drop-down menu on the right
Choose what Dashboard you want to view
Under the Occupancy Dashboard you will find:
Occupancy data
Occupancy data Heatmap
And under the Indoor Air Dashboard:
CO2
Humidity
Temperature
VOC
Workstation Booking Dashboard shows:
Number of bookings
Booking rates
Time interval
The title of the page defines the time interval used for calculating the occupancy metrics on the report page. Two time intervals are used on the report: 1 hour and 5 minutes.
Time interval means what interval is used for calculating if a space is occupied or not.
‘by 1 hour’ = a day is split into 1 hour time intervals. If a workstation or a meeting room is occupied during a 1 hour interval just once, it is calculated as occupied.
‘by 5 minutes’ = a day is split into 5 minutes intervals. If a workstation or a meeting room is occupied during a 5 minutes interval just once, it is calculated as occupied.
If you would like to have different time intervals on your report, contact your account manager.
Building Filters
You can leverage the different filters on the left hand side to look at more detailed data based on your needs. You can pick one, or a combination of many options if you have more than one, in other cases you can leave the filter as ‘All'.
Building - name of your building
Floor - name of your floor
Building block - the building can be divided into building blocks
Space label - label of your space
Space name - name of your space
Capacity object type - name of the seat type, for example ‘Workstation’ (you can use our templates or create your own)
Capacity object sub type - name of the seat sub type, for example ‘Open’ workstation (you can use our templates or create your own)
Usage type - assigned or shared capacity object
Capacity - four categories based on the capacity object’s capacity: ‘S, 1-4 persons', ‘M, 5-9 persons’, ‘L, 10-15 persons’, ‘XL, 16 persons or more’
Organisation - organisations defined to spaces
Time Period Filters
Additionally, you can view different time periods during your measurement. For example if you want to look up a specific week or certain weekdays. The filters below are located on the top of the occupancy tab:
Date range - pick a period between two dates, for example 1.6.2019 - 31.5.2020
Selected dates - deselect dates that you want to exclude from the report
Months - pick from any month or several (January-December)
Weekdays - pick from any weekday or several (Monday-Sunday)
Hours - pick between any hours from 0-24
Bar charts
The summary page has three main bar charts depicting the ‘average’ bar charts based on your selected filters:
occupancy by Month
occupancy by Weekday
average occupancy Hourly
The occupancy page has one main bar chart depicting the average occupancy by hour and day
Donut charts
Furthermore, on the right you can view three donut charts showing the below data based on your selected filters:
average
daily peak average
peak
Heatmaps
The Heatmap page shows you literally how hot or cold the seats are according to their use. The higher the average utilization rate the warmer the color (red) of the seat and vice versa (blue) for lower utilization.
Each Heatmap shows one floor per page. Otherwise Heatmaps have the same functions for filters, time period and donut charts as in the other pages
CO2
Target: under 900ppm.
Humidity
Target: 25%-45%
Temperature
Target: 21°C -23°C
VOC
Target: under 300 ppb
the sensors measure the volatile organic compounds (TVOC). These compounds usually come from new paint or carpets.
Number of bookings
The Workstation Bookings -page shows the number of bookings by seat subtype, building, floor, weekday and date.
The Basic Info -box includes the total number of workstations and the number of usable and not usable workstations.
Percentage of Booked Workstations
Percentage of Booked Workstations -page shows the workstation bookings in percentages. The graphs depict how many workstations were booked by building, floor, subtype, organization, date and weekday.
The Basic Info -box includes the total number of workstations and the number of usable and not usable workstations.
Drill Down Bar charts
‘Building & Floor' bar graph shows the data by Building as a default. And 'Subtype & Organization’ graph shows the data by Subtype as a default.
In order to view the Floor or Organization data drill down the graph by clicking the two downward arrows.
Or expand all down one level in the hierarchy by clicking the joint downwards arrow.
