How to view reporting

1. Open your browser and go to the Optimaze portal

Basic Functions of the Reporting

Time interval

The title of the page defines the time interval used for calculating the occupancy metrics on the report page. Two time intervals are used on the report: 1 hour and 5 minutes.

Time interval means what interval is used for calculating if a space is occupied or not.

‘by 1 hour’ = a day is split into 1 hour time intervals. If a workstation or a meeting room is occupied during a 1 hour interval just once, it is calculated as occupied.

‘by 5 minutes’ = a day is split into 5 minutes intervals. If a workstation or a meeting room is occupied during a 5 minutes interval just once, it is calculated as occupied.

If you would like to have different time intervals on your report, contact your account manager.

Building Filters

You can leverage the different filters on the left hand side to look at more detailed data based on your needs. You can pick one, or a combination of many options if you have more than one, in other cases you can leave the filter as ‘All'.

• Building - name of your building

• Floor - name of your floor

• Building block - the building can be divided into building blocks

• Space label - label of your space

• Space name - name of your space

• Capacity object type - name of the seat type, for example ‘Workstation’ (you can use our templates or create your own)

• Capacity object sub type* - name of the seat sub type, for example ‘Open’ workstation (you can use our templates or create your own)

• Usage type - assigned or shared capacity object

• Capacity - four categories based on the capacity object’s capacity: ‘S, 1-4 persons', ‘M, 5-9 persons’, ‘L, 10-15 persons’, ‘XL, 16 persons or more’

• Organisation - organisations defined to spaces

Time Period Filters

Additionally, you can view different time periods during your measurement. For example if you want to look up a specific week or certain weekdays. The filters below are located on the top of the occupancy tab:

• Date range - pick a period between two dates, for example 1.6.2019 - 31.5.2020

• Selected dates - deselect dates that you want to exclude from the report

• Months - pick from any month or several (January-December)

• Weekdays - pick from any weekday or several (Monday-Sunday)

• Hours - pick between any hours from 0-24

Bar charts

The summary page has three main bar charts depicting the ‘average’ bar charts based on your selected filters:

• occupancy by Month

• occupancy by Weekday

• average occupancy Hourly

The occupancy page has one main bar chart depicting the average occupancy by hour and day

Donut charts

Furthermore, on the right you can view three donut charts showing the below data based on your selected filters:

• average

• daily peak average

• peak

Heatmaps

The Heatmap page shows you literally how hot or cold the seats are according to their use. The higher the average utilization rate the warmer the color (red) of the seat and vice versa (blue) for lower utilization.

Each Heatmap shows one floor per page. Otherwise Heatmaps have the same functions for filters, time period and donut charts as in the other pages

Occupancy metrics explained

Average the average occupancy value

Daily peak average the average of each day’s peak value

Peak one individual peak occupancy value during the selected time period

Cleaning Dashboard

Cleaning Dashboard can be set up based on occupancy sensor data. The data is presented on a floor plan as a heatmap. The heatmap can be set up to show data only for the time period between the cleaning shifts.

The heatmap will show all seats/rooms that were utilized even once during the day (utilization > 0%) as red. And all seats/rooms that were not utilized at all during the day as blue.

The cleaning staff can be given permission to view the report directly from Optimaze Portal, so there is no need to, for example, print out the heatmap before the start of each shift.

Indoor Air Dashboard

Indoor Air Dashboard requires Indoor Air Info -feature.

Indoor Air report shows you CO₂, humidity, temperature and VOC levels gathered by Indoor Air sensors .

View different data by changing from the tabs in the bottom.

The indoor air data has two main bar charts depicting the average values based on your selected filters:

• Average by Month

• Average by Weekday

And one main line chart depicting the average, minimum and maximum values based on your selected filters:

• Average, Minimum and Maximum Hourly

Workstation Booking Dashboard

Workstation Booking dashboard requires Workstation bookings -feature.

The report dashboard shows the data from workstation bookings made by Worksense users.