How it works
How to view reporting
1. Open your browser and go to the Optimaze portal
Basic Functions of the Reporting
Occupancy Dashboard
Occupancy dashboard requires Occupancy info -feature.
The dashboard shows you occupancy data gathered by Occupancy sensors.
Time interval
The title of the page defines the time interval used for calculating the occupancy metrics on the report page. Two time intervals are used on the report: 1 hour and 5 minutes.
Time interval means what interval is used for calculating if a space is occupied or not.
‘by 1 hour’ = a day is split into 1 hour time intervals. If a workstation or a meeting room is occupied during a 1 hour interval just once, it is calculated as occupied.
‘by 5 minutes’ = a day is split into 5 minutes intervals. If a workstation or a meeting room is occupied during a 5 minutes interval just once, it is calculated as occupied.
If you would like to have different time intervals on your report, contact your account manager.
Building Filters
You can leverage the different filters on the left hand side to look at more detailed data based on your needs. You can pick one, or a combination of many options if you have more than one, in other cases you can leave the filter as ‘All'.
Building - name of your building
Floor - name of your floor
Building block - the building can be divided into building blocks
Space label - label of your space
Space name - name of your space
Capacity object type - name of the seat type, for example ‘Workstation’ (you can use our templates or create your own)
Capacity object sub type* - name of the seat sub type, for example ‘Open’ workstation (you can use our templates or create your own)
Usage type - assigned or shared capacity object
Capacity - four categories based on the capacity object’s capacity: ‘S, 1-4 persons', ‘M, 5-9 persons’, ‘L, 10-15 persons’, ‘XL, 16 persons or more’
Organisation - organisations defined to spaces
Time Period Filters
Additionally, you can view different time periods during your measurement. For example if you want to look up a specific week or certain weekdays. The filters below are located on the top of the occupancy tab:
Date range - pick a period between two dates, for example 1.6.2019 - 31.5.2020
Selected dates - deselect dates that you want to exclude from the report
Months - pick from any month or several (January-December)
Weekdays - pick from any weekday or several (Monday-Sunday)
Hours - pick between any hours from 0-24
Bar charts
The summary page has three main bar charts depicting the ‘average’ bar charts based on your selected filters:
occupancy by Month
occupancy by Weekday
average occupancy Hourly
The occupancy page has one main bar chart depicting the average occupancy by hour and day
Donut charts
Furthermore, on the right you can view three donut charts showing the below data based on your selected filters:
average
daily peak average
peak
Heatmaps
The Heatmap page shows you literally how hot or cold the seats are according to their use. The higher the average utilization rate the warmer the color (red) of the seat and vice versa (blue) for lower utilization.
Each Heatmap shows one floor per page. Otherwise Heatmaps have the same functions for filters, time period and donut charts as in the other pages
Occupancy metrics explained
Average the average occupancy value
Daily peak average the average of each day’s peak value
Peak one individual peak occupancy value during the selected time period
Cleaning Dashboard
Cleaning Dashboard can be set up based on occupancy sensor data. The data is presented on a floor plan as a heatmap. The heatmap can be set up to show data only for the time period between the cleaning shifts.
The heatmap will show all seats/rooms that were utilized even once during the day (utilization > 0%) as red. And all seats/rooms that were not utilized at all during the day as blue.
The cleaning staff can be given permission to view the report directly from Optimaze Portal, so there is no need to, for example, print out the heatmap before the start of each shift.
Indoor Air Dashboard
Indoor Air Dashboard requires Indoor Air Info -feature.
Indoor Air report shows you CO2, humidity, temperature and VOC levels gathered by Indoor Air sensors .
View different data by changing from the tabs in the bottom.
The indoor air data has two main bar charts depicting the average values based on your selected filters:
Average by Month
Average by Weekday
And one main line chart depicting the average, minimum and maximum values based on your selected filters:
Average, Minimum and Maximum Hourly
Workstation Booking Dashboard
Workstation Booking dashboard requires Workstation bookings -feature.
The report dashboard shows the data from workstation bookings made by Worksense users.