Creating an inrent invoice – inrent
In Optimaze system, the inrent invoice data can be created based on the agreement information entered in the system. Optimaze will generate the inrent invoice based on the information in lease agreements. When creating the inrent invoice, the tenant’s information is combined with the information in the lease agreement.
Optimaze Moment is not meant to function as an inrent invoicing tool in itself, but it uses the customer’s own financial system. Lease management can be used to create the inrent invoice and transfer it to the customer’s own system via the integration tool. Therefore, the actual inrent invoicing is not done in Moment.
The invoicing address and period, for example, are retrieved from the lessor's information. Separate compensations, rent increases and other data related to payments are retrieved from the information entered in the agreement. Ready inrent invoice is then transferred to the ledger module.
The user creates the inrent invoice, approves it and transfers it to the financial system. Optimaze reports the due dates, invoicing periods, rent amounts, etc.
Functions that are related to inrent invoicing can be found in the main menu under Inrent / Creating an inrent invoice. Here, you can create inrent invoices related to agreements and import this data for either the following lease period or for multiple periods. Creating inrent invoices will be done with a 5-step guided function.
The inrent invoice is created based on the information in the operational agreements under inrentrent management in Optimaze.
| Note! |
|---|
When the inrent invoice has been created and approved for a certain period, it cannot be created again. If you approve invoices that should not be approved by accident, please contact Optimaze support. |
Creating actual invoices and sending them out is done in the customer's own financial system. It is possible to export the information from Optimaze to your organization’s ledger with the integration tool. More detailed instructions on this will be given to the person in charge of inrent invoicing when the application is taken into use. The integration is usually agreed upon when the application is taken into use, but it is also possible to start using them at a later date. For more information, please contact your customer manager or Optimaze support.
